AVT581 | Project Management Support – Senior AssistantPubblicato il 28-08-2022 - JobLeads in Brindisi
Project Management Support – Senior Assistant
Brindisi - 9 ore fa
This position supportsthe Office of Supply Chain Management (OSCM), Department ...This position supportsthe Office of Supply Chain Management (OSCM), Department of Operational Support(DOS) within the Master Data Managementteam. The incumbent of this position will be apersonnel of UNOPS under its full responsibility. Under the directsupervision of the Senior Project Manager based in New York, the ProjectManagement Support- Senior Assistant will perform the following duties:Extract data from various systems, compile and analyze data and assist in the preparation of reports, presentations and project documentation as required.
Carry out administrative duties by collecting data, sorting, filing, and sending out project files to the right personnel and stakeholders. Keep records of all project items, and ensure they are adequately delivered to the various departments as directed by the project manager. Provide support with the organization of meetings; prepare minutes and summaries of actions to be taken, and follow-up with focal points Provide support in the preparation of presentations, seminars and trainings being organized. Provide support and create balance in the time and scope of executing projects under the direct supervision of the project manager. Assist with the compilation and distribution of reports, framework documents, lessons learned and best practices Provide day to day support to the project team. Perform other duties as may be reasonably required and in line with the incumbents scope of services mentioned above.Education/Experience/Language requirements***Qualified female candidates are stronglyencouraged to apply!!!a) ...
***Qualified female candidates are stronglyencouraged to apply!!!
Completion of High school or equivalent is required. A bachelors degree preferably in project management, Business Administration, Management, or related fields is considered an asset and may substitute for some of the required years of work experience.
b) Work Experienceand skills
At least five (5) years of relevant work experience in administrative support, programme and/or project management is required.
Ability to work with computer and office software packages, knowledge of spreadsheet and database packages such as excel, world, PowerPoint and Visio is desirable. Some experience in UN system organizations is desirable. Excellent organizational skills, attention to detail, and ability to multi-ask. Ability to work independently as well as in a team environment.
Fluency in written and spoken English is required. Fluency in one or more official UN languages is desirable.CompetenciesTreats all individuals with respect; responds sensitively to differences and enc...Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. Additional ConsiderationsPlease note that the closing date is midnight Copenhagen time. Applications ...Please note that the closing date is midnight Copenhagen time. Applications received after the closing date will not be considered. Only those candidates that are short-listed for interviews will be notified. UNOPS embraces diversity and it is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, or disability.UNOPS seeks to reasonably accommodate candidates with special needs, upon request. Fleet Management Engineer - Maternity Cover
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Project Management Support – Senior Assistant