Office Manager

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/78315d

**Company** Vibram S.p.A. is an Italian multinational company, a leader in the production and marketing of high-performance rubber soles. Vibram is the symbol of innovation and design. In addition to the Italian Headquarters and its central offices in Milan, Vibram boasts international locations with production sites, research & development centers, and representative offices in the United States, China, Japan, and Brazil. Vibram is always looking for talented and motivated people and future leaders to join our team worldwide. Vibram people are the most important element of the company culture, which is addressed to growth and innovation. **Job Title: Office Manager** **Mission** The Office Manager of the Vibram Connection Lab in Milan will be responsible for coordinating the office and related activities, supporting the Director of the Vibram Connection Lab, administration, and VCL teams. The Vibram Connection Lab is a place where ideas come to life and collaborations turn into successes. We are looking for an Office Manager who shares our vision and helps maintain the positive energy and efficiency of our space. **Main Responsibilities**
- **Space Organization**:Efficiently manage areas for different teams, meeting rooms, and common areas to ensure functionality and order.
- **Hospitality**:Take charge of welcoming and assisting guests and colleagues from other locations for events, ensuring a positive experience. Organize schedules and communicate visits of internal and external collaborators and clients at the site, in coordination with other teams.
- **Logistics Management**:Proactively plan and manage spaces based on the needs for events, workshops, and meetings.
- **Anomaly Supervision**:Vigilantly monitor anomalies in the proper functioning of the offices and promptly intervene with external suppliers to maintain the efficiency and safety of the spaces, in coordination with the Director of the Vibram Connection Lab.




- **Supplier Management and Development**:Take the lead in coordinating with suppliers for the purchase of materials and services necessary for the office in case of corporate activities, such as catering. Proactively research and evaluate new suppliers, analyzing prices, services, innovations, and sustainability.
- **SAP Workflow**:Take ownership of managing and controlling invoices via SAP, in collaboration with the administrative offices of the headquarters. Ensure timely and accurate entry of orders (ODA and RDA).
- **Space Management Responsibility**:Actively monitor and supervise the spaces, highlighting any needs and improvements. Take full responsibility for the opening and closing hours of the offices.
- **IT Coordination**:Effectively coordinate with the IT department for the operation and management of IT equipment.
- **Office Furniture and Supplies**:Take charge of managing office supplies and procurement. Proactively monitor colleagues' needs and propose improvements to make the offices increasingly welcoming and efficient. **Relationships and Organizational Situation** The role reports directly to the Director of the Vibram Connection Lab. **Desired Skills**
- Natural talent for communicating and interacting with people
- Proactive personality: capable of anticipating office needs and taking independent action to resolve them.
- Excellent problem-solving skills
- Preferable interest in interior design
- Efficient execution of tasks
- Preferable previous experience in office management and/or general secretarial roles, with solid skills in managing and coordinating various activities related to office management
- Excellent organizational and planning skills
- Attention to detail and precision
- Ability to manage stress and time
- Excellent knowledge of the English language
- Knowledge of MS Office suite
- Preferable knowledge of SAP Contratto di lavoro: Tempo pieno Vantaggi: - Assistenza sanitaria integrativa
- Bevande gratis
- Buoni pasto
- Cellulare aziendale
- Computer aziendale
- Convenzioni aziendali
- Distributori automatici di snack e bevande
- Sconti sui prodotti o servizi dell'azienda
- Snack gratis Orario: - Dal lunedì al venerdì

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/78315d