Executive Associate

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Job Posting: 09/Apr/2025 Closure Date: 23/Apr/2025, 4:59:00 PM Organizational Unit: DDCCD Job Type: Staff position Type of Requisition: General Service Grade Level: G-7 Primary Location: Italy-Rome Duration: Fixed-term: two years with possibility of extension Post Number: 2008026 CCOG Code: 2101 **IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device**
- Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located._
- **FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture**: - **Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply**: - **Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values**: - **FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination**: - FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations._ The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for _better production_, _better nutrition_, _a _better environment,_ and _a better life_, leaving no one behind. **Organizational Setting** The Food and Agriculture Organization of the United Nations (FAO)



contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind. FAO's commitment to environmental sustainability is integral to our strategic objectives and operations. The Chief Scientist Stream is the driver to leverage science and innovation in FAO and aims to enable the Organization to reinforce its positions a source of reliable scientific information and a neutral platform at the heart of important discussions. The Office of the Chief Scientist strengthens dialogue on science, including by developing knowledge and expertise and brings to bear the foremost science-based evidence on cross-sectoral, multidisciplinary priority issues related to agrifood systems at the global level. The position is located in the _Office of the Chief Scientist (DDCC)_ at FAO _headquarters in Rome, Italy_. **Main Purpose** The Executive Associate manages the office and management support functions of the Office of the Chief Scientist. He/she ensures the quality and smooth flow of office work and information within the Office and all the units under the Chief Scientist's responsibility. The job role requires applied knowledge and interpretation of office policies, procedures and practices.



The incumbent provides procedural guidance to managers and staff in the work stream. **Supervision Received/Exercised** The Executive Associate reports to the Chief Scientist. Work is performed autonomously, showing a high degree of initiative and independent judgment. Managerial guidance received focuses on integration of the work with related services and organizational units. The incumbent coordinates, supervises and trains other office support staff within the Office. **Working Relationships** The incumbent maintains an extensive range of contacts both within the Organization and with external partners, counterparts and senior managers, providing comprehensive support services and offering process improvements. Matters are often sensitive or controversial, requiring proficient handling of information and contacts. **Key Functions/Results**
- Analyse, manage and monitor a large and diversified volume of complex correspondence and documentation, often of confidential and sensitive nature; ensure appropriate routing, reply, prioritization, accuracy, consistency, informal translation and timeliness.
- Serve as reference point regarding the duties of the office: answer substantive questions requiring extensive research and independently obtain clarification; draft correspondence and reply to enquiries on own initiative; provide advice on procedural and administrative requirements.
- Conduct extensive research and prepare briefing material for the supervisor; select a variety of information from various sources and present findings in appropriate form.
- Manage the calendar for the supervisor and schedule appointments and meetings; arrange travels and visits, notifying organizations and officials to be visited, r

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