Executive Secretary & Assistant HR

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/783uz6

TASK RESPONSIBILITIES: - **Essential job results - Task responsibilities** **Administration & Financial**: - Monitor inventory of office suppliers and the purchasing of new material
- Oversee facilities services and maintenance activities
- Managing Corporate Secretarial duties
- Providing requested Company data to ISTAT (Italian Office for Statistics)
- Day
- by-day/daily tasks about secretarial matters
- Relationships with the bank for payment (some home banking payments for local suppliers)
- Managing petty cash with small/medium amount
- Relationship with several depts. In Lux (accounting, travel, flight ops, security dept, general purchasing)
- Relationship with third parties when secretarial matters are involved (general affairs)
- Managing the credit cards provider for monthly statements and matching receipts
- Daily managing of the certified electronic mail portal




- Downloading of the invoices from cloud portal and registration in files in order to match the payments process by Lux Controlling and matching the payments with the related invoices received from Lux
- Monitoring SAP system for invoices
- Assisting collecting data for yearly budget and further data elaboration **Human Resources**: - Assisting Director HR & Admin in secretarial daily task when requested
- Daily HR and Accounting duties
- Downloading of Aims data for crew monthly reports and statistic
- Assisting HR Colleague in the preparation of monthly HR Input data for Payroll Processing
- Assisting HR Colleague preparing On Boarding documentation for new hire
- Relationships with HR consultant for salaries, employments and all HR-related matters; ESSENTIAL REQUIREMENTS FOR THE POSITION: - Bacherlors degree;
- Knowledge of Corporate Secretarial Duties;
- Knowledge of payroll processes and employemnt rules;
- English language (written and spoken);
- Good communication skill WORKING CONDITIONS:
CWA Metalmeccanico
40 hours/week

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/783uz6