Office & Executive Support Manager

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/78462s

Thanks to our innovative BuyNow PayLater payment solution, **Scalapay** is transforming the way more than **6.5 million** **customers** buy online and in-store, empowering **8,000+ merchants**(online and in-store) to give their customers magical shopping experiences. Being only 3 years old didn't stop us from becoming a unicorn We have raised over $700mln and we did this thanks to a team built around our 4 core values**:#MakeItHappen #PlayAsATeam #StayCurious #FocusOnCustomer.** This is where your magic happens. If you love it, Scalapay it We're looking for an experienced and self-driven **Office & Executive Support Manager** to take the lead on all things workplace experience — from running a smooth, high-functioning office to partnering closely with the CEO's Executive Assistant and the People team on daily priorities. This isn't your average office manager role: it's a high-visibility position where you'll blend operational excellence with emotional intelligence, directly contributing to company culture and leadership effectiveness. You'll also own front desk activities and day-to-day services that make a real difference for our teams. **What you'll do**: - Ensure seamless daily operations and a welcoming, efficient office environment
- Manage vendors, supplies, and service contracts to ensure smooth and efficient office operations
- Oversee reception, guest welcome, and the handling of incoming and outgoing deliveries
- Support the Executive Assistant to the CEO and, when needed, take over by managing the CEO's calendar, scheduling meetings, coordinating travel arrangements, and triaging priorities
- Organize internal and external meetings for the Leadership Team
- Co-lead company events, offsites,



and culture-building initiatives with the People & Culture team
- Manage employee services and workplace partnerships (e.g., catering, etc.)
- Support office safety protocols and help ensure compliance through regular checks **What we're looking for**: - 3+ years in office management or executive support in fast-paced, international environments
- Fluent in English and Italian; strong written and verbal communication skills
- Mastery of Google Workspace (Docs, Sheets, Slides, Calendar, Gmail)
- Exceptional organizational and time-management skills, with the ability to handle complex, multi-stakeholder tasks autonomously
- Discretion and sound judgment in handling sensitive information
- Strong cultural awareness and comfortable working with senior leadership and external stakeholders
- Hands-on, service-minded, and always one step ahead **Why this role matters**:
You'll be the operational backbone of our Milan office — a go-to person for both employees and executives. If you're resourceful, people-focused, and thrive on making things work better, we'd love to meet you! **Recruiting process**
- Introductory Call - A first conversation with our Chief People Officer, to discuss your background and the role.
- Case Study - A practical task to assess your skills and problem-solving approach.
- Final Chat with our CEO - A closing conversation to align on vision and expectations. Want to learn more? Don't hesitate to explore our Careers website, our LinkedIn and Glassdoor pages. **_ Pro tip:_** send your CV in English
- We believe in the power of diversity: Scalapay is an Equal Opportunity Employer for any minority, disability, gender identity or sexual orientation._

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/78462s