Junior Procurement Specialist

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Job Posting: 03/Jul/2025 Closure Date: Ongoing Organizational Unit: CSLP - Procurement Services Job Type: Non-staff opportunities Type of Requisition: Consultant / PSA (Personal Services Agreement) Grade Level: N/A Primary Location: Italy-Rome Duration: From 6 to 11 months Post Number: N/A IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply;
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations._ **Organizational Setting** Procurement Service provides policy and operational support to ensure that the Organization procures goods, work and services based on 'Best Value for Money' principles.
The Procurement Specialist will be located at FAO HQ, Rome, Italy; and will perform a variety of procurement activities aimed to assist headquarters units and field offices requiring specialized procurement support. **Reporting Lines** The Procurement Specialist will work under the general guidance of the Senior Procurement Officer/Senior Contracts Officer and under the direct supervision of a Contracts or Procurement Officer,



as appropriate for functional and policy guidance. **Technical Focus** Timely, efficient and effective procurement of goods and services and Quality Assurance for Letters of Agreement in
compliance with the relevant FAO Rules and Regulations. **Tasks and responsibilities**
- Review and analyze procurement requests for completeness and conformity with established FAO rules, procedures and practice; liaise with the requesters, as necessary, and recommend to supervisor appropriate strategy/approach to best serve institutional interests including requests from Headquarters divisions or decentralized offices to undertake procurement locally;
- Assist in preparing evaluation criteria, for more complex procurement actions, tender documents and contracts.
- Assist in preparing office procurement plans, developing and implementing directly or indirectly simple procurement strategies for requested goods/services/works taking into consideration the associated risks and the related mitigation measures.
- Assist the supervisor in providing guidance to Organization staff working in different offices / divisions on procurement/contracting matters and on the implementation of procurement strategies and processes in conformity with the relevant rules, procedures and practices;




- Make initial recommendation of awards for procurement activities directly undertaken as responsible buyer relating to the purchase of goods or contracting of services/works based on solicitation results/offers received;
- Review and analyze requests for ad-hoc re-delegation of authority received from country offices;
- If required, be available/ready to participate in procurement missions worldwide, providing support and training to decentralized offices as necessary;
- Produce relevant reports to support contract monitoring;
- Perform other duties as required. **CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING** **Minimum Requirements**
- Advanced University Degree in Law, Business, Administration, Management, Economics, Public Administration or Commerce or a related field.
- Work experience: 1 year in Procurement, and/or contracts/agreements drafting/review/management within an international, development, public sector or relevant private sector setup and interested in gaining experience working at FAO’s HQ in a multicultural team
- Full proficiency/Working knowledge of English **FAO Core Competencies**
- Results Focus
- Teamwork
- Communication
- Building Effective Relationships
- Knowledge Sharing and Continuous Improvement **Technical/Functional Skills**
- Demonstrated knowledge of internationally recognized procurement standards and international procurement techniques and operations used in contracting for goods and services;
- Extent and relevance of experience in public sector procurement dealing with contractual issues;
- Extent and relevance of experience in identifying clients' procurement-related needs and in providing support and guidance from clients' point of view;
- Experience in logistics operations is an asset desirable; **Selection criteria**
- Knowledge of a second language including French, Spanish, Arabic, Chinese or Russian is consi

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