Senior office administrator

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/78dn88

Job Summary Contract Administration of Field Service (FS) and Expert Service (ES) for EMEA; Quote for IRIS Sales department in EU. Duties & Responsibilities FS & ES: schedule service jobs; invoicing FS and ES jobs for EMEA; prepare training courses; perform pre-job discussion; coordinate health & safety plant requirements; update Job Tracking System, Service Database & Record Systems; coordinate rentals and instrument shipment; preparation of new service invoices (Oracle FS Dispatcher). IRIS Sales: quote preparation for EU Sales Team; update contact data, issue opportunities and cases for quotes in Salesforce when needed. Contract Admin: preview purchase orders; obtain missing documents & information from customer (shipping data etc.); coordinate vendor registration. Finance: coordination and collection of FS job forecast and invoices; follow up on invoices for collection (Oracle Collections & Receivables). Customer service: provide manuals & marketing material to customers as required; coordinate document submission for bids and tenders. For Qualitrol Italia s.r.l.:



legal e-mail management, invoices, coordination with Lex 5 consultant. Requirements Education: Post‐secondary education in administrative, business or engineering field. Experience: Required: 10+ years related working experience; working knowledge of MS Office; solid working knowledge of Oracle; knowledge of Health and Safety requirements, documentations and procedures for accessing Power Plants; solid knowledge of procedures and documentations required by supplier qualification according to Italian Regulation. Preferred: Overview of Technical environment; knowledge of business field, customers and applications. Communication Working language is English and Italian. Fluency in other European languages is preferred. Effort Factors Physical Demands Minimal (sedentary work). Mental Demands Ability to prioritize tasks and meet deadlines, working independently with a good coordination with other company enti

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/78dn88