Administrative Support
Pubblicato il 01-08-2026 - Aventa in Italia
Administrative Support – Jointing & Land Operations
AVENTA is currently seeking a Logistics & Administrative Support specialist on behalf of a leading global player in the Offshore and Marine energy industry. Based in Milan , this role is pivotal in coordinating the global movement of technical personnel and ensuring all operational missions are executed seamlessly.
The successful candidate will be responsible for the end-to-end personnel mobilization process, ensuring that all international deployments strictly adhere to safety regulations, visa requirements, and corporate travel policies.
Key Responsibilities:
- Compliance & Certification Monitoring :
- Rigorous verification and tracking of mandatory technical and medical/HSE certifications. Managing and maintaining personnel medical documentation, ensuring completeness and compliance
- Maintaining an updated database of personnel documentation, contract expiries, and work permits.
- Expense & Administrative Oversigh t: Processing travel expense reports,
ensuring accurate cost allocation to specific projects in coordination with the finance department
- Administrative Managemen t
- Managing site attendance records and time sheets for installation personnel
- Supporting continuous improvement by contributing to the development of simple tools, trackers and templates aimed at simplifying and standardizing administrative workflow
Travel & Mobilization Manageme nt
- Full coordination of international travel arrangements (flights, accommodation, and local transport) for On/offshore crews and site-based personnel in remote locations.
- Supporting the management of work visas and related documentation for site and installation staff
- Serving as the primary point of contact for personnel on assignment, managing real-time logistics adjustments, and resolving travel-related contingencies.
Candidate Profile
We are looking for a highly organized professional capable of managing multiple priorities under tight deadlines.