Office Coordinator
Pubblicato il 01-08-2026 - ASEE Group in Italia
We are seeking a detail-oriented Office Manager / Site Administrator to manage administrative processes on-site in Italy. This role is crucial in ensuring smooth operations, compliance, and efficiency across our projects. The ideal candidate will have strong organisational skills, problem-solving abilities, and the capability to work independently in a fast-moving environment.
Key Responsibilities
Induction & Training Management: Coordinate and book inductions and training sessions for site operatives, maintaining accurate records.
Staff Records & Compliance: Manage records for new staff, transfers, and leavers, keeping the principal contractor and office informed.
Compliance Officer Duties: Ensure all site documents comply with local laws, including A1 certificates, contracts, and appendices.
Procurement Assistance: Assist with requisition forms for purchasing and track delivery statuses.
Project Office Administration: Handle site paperwork, including scanning, photocopying, printing, and organising documents.
Subcontractor Coordination:
Maintain a subcontractor directory and professionally welcome site visitors, subcontractors, and operatives.
Health & Safety Liaison: Work with the H&S; officer to inspect safety documentation and ensure site compliance.
Ad-Hoc Administrative Support: Provide general administrative support as needed for the project team.
Independent Decision-Making: Prioritise tasks and make informed decisions to maintain smooth site administration.
Document Control: Create systems to manage company documents . Ensure that all documents are up to date . Conduct company audits to ensure documents are being followed . Train employees on how to use and access documentation . Develop procedures so that they are standardised . Communicate and collaborate with project managers.
Qualifications and Experience
~4+ years of administrative experience in a fast-paced environment.
~ Strong problem-solving abilities to ensure site efficiency and organised paper