Executive Assistant

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/78ol4r

Primary Role

The Executive Assistant provides comprehensive administrative and organizational support to senior executives, ensuring the effective management of priorities, schedules, communications, and business activities. Acting as a trusted business partner, the role facilitates coordination across stakeholders, supports decision-making processes, and contributes to the smooth operation of the executive office with a high degree of professionalism, discretion, and confidentiality.

Essential Responsibilities

- Manage complex calendars, appointments, meetings, and travel arrangements.
- Coordinate executive schedules, ensuring effective prioritization of activities and commitments.
- Prepare presentations, reports, correspondence, meeting materials, and other business documents.
- Organize and coordinate leadership meetings, workshops, offsites, and business events.
- Take meeting minutes and monitor follow-up actions to ensure timely completion.
- Act as a primary point of contact between executives and internal/external stakeholders.
- Manage communications, including emails, phone calls, and requests, ensuring timely responses and appropriate escalation.
- Support the preparation of executive communications and presentations for senior leadership audiences.
- Coordinate travel logistics, expense reports, invoices, and administrative processes.




- Maintain accurate records, files, and confidential documentation.
- Facilitate cross-functional collaboration and communication across teams and geographies.
- Handle sensitive and confidential information with the highest level of discretion.

Requirements

- Bachelor's degree or equivalent professional experience.
- Proven experience as an Executive Assistant or similar role supporting senior leaders.
- Experience working in multinational and matrix organizations is preferred.
- Advanced proficiency in Microsoft Office 365 applications, including Outlook, PowerPoint, Word, Excel, and Teams.
- Strong organizational, planning, and multitasking skills.
- Excellent verbal and written communication skills.
- Ability to manage multiple priorities.
- Fluent English;
additional languages are considered an asset.
- High attention to detail and commitment to accuracy.
- Strong interpersonal and stakeholder management capabilities.
- Proactive, solution-oriented, and adaptable approach to work.
- Ability to handle confidential information with professionalism and integrity.

SALARY INFORMATION

- Applied Contract: CCSL Contratto Collettivo Specifico di Lavoro Iveco Group
- Grade: 2 Gruppo Competente
- Salary range: Euro 38000 – 45000
- Variable payment as per CCSL

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/78ol4r