Office Assistant for logistics and clinical affairs
Pubblicato il 04-08-2026 - Meditrial Europe in Provincia di Terni
Meditrial is a full-service digital research organization with a foundation in clinical trial research, education, regulatory and market access. Meditrial has been leading the medical tech industry by delivering unparalleled outcomes for innovators. Our successful track record supporting medical device and biotechnology companies in all phases of clinical development puts us in a prime position to seize the opportunity to emerge as a leader in digital technology with the promise that it will enhance and alleviate the clinical trial and participant burden. Through our work, the patient and innovator are empowered with data and insights across the lifecycle of product development and market penetration changing the paradigm of care towards understanding and value. Meditrial, as a recognized leader in the medtech field participates in the development of global standards, policies and regulations. We have the ability to transcend the current landscape with “smart” technology enabled data collection tools and insights that are being regulated by the medical device “rule book”.
It is our belief that the future of traditional therapeutics and the treatment paradigm will include medical device regulation- Some examples to name a few: Drug Delivery Systems, Companion Diagnostics, Digital Apps, Wearables, AI enabled pills, Precision dosing tools, Clinical assessment technology etc.
With over a decade of history, operating throughout Europe to manage trials sponsored by global companies,
we offer highest level expertise across multiple therapeutic areas including notable depth in cardiovascular and respiratory, orthopedics, oncology, CNS, infectious disease, endocrinology, diabetes, among other indications. We are passionate about our mission to support the innovation and development of better therapies in healthcare in compliance with solid ethical standards. Our commitment has resulted in excellent results for business growth by creating stability and opportunities for employees and collaborators.
Office Assistant for logistics and clinical affairs:
Industry: Lifescience Industry: Pharma, Medtech, Digital Health
Employment Type: Full-time
Job Functions: Administration & Logistics
Location: Meditrial, Terni, Italy
Workplace: Office-based
The role provides support across the organization, to individual Team members or to the entire CRO at all levels, effectively providing assistance to the Management and actively contributing to the smooth running of the Terni Office. The role requires great organizational and adaptability skills to support the implementation and maintenance of Company's Salesforce based management platform,
facilitating company invoicing processes and supporting clinical trial operations.
Responsibilities
Logistics support performing a variety of duties to assist the CRO team in conducting the project tasks, while ensuring that operations run smoothly and efficiently;
Coordination of the internal storage of correspondence and documents;
Support for shipments: preparation of packaging for documents transmission to Ethics Committee and Competent Authorities for submissions or reply to their questions to obtain approval;
Schedules and maintains calendar of appointments, meetings, travel itineraries and coordinates related arrangements;
Accounting and invoicing support;
Support for creation and maintenance of reports, charts, spreadsheets, documents and presentations;
Establishes, maintains and updates files and records;
Screens, organizes and prioritizes phone calls, visitors and incoming mail;
Coordinates office moves, new hire workspace;
Takes minutes and detailed notes during staff and customers meetings, shares in a timely manner;
Administers special projects as required;
May order supplies for the office.
Qualification
Education: Bachelor’s degree , Master is a plus;
Experience in life science field;
Languages: Italian, proficiency in oral and written English (third language is a plus);
Proficient in Microsoft Office (MS Outlook, MS Word, MS Excel, Ms Power Point);
Excellent communication, planning and organizational skills;
Demonstrated ability to handle multiple competing priorities.