Procurement Officer
Pubblicato il 04-08-2026 - World Food Programme (WFP) in Roma
DEADLINE FOR APPLICATIONS
1 September 2026-23:59-GMT+01:00 Central European Time (Rome)
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ABOUT WFP The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
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WHY JOIN WFP?
- WFP is a 2020 Nobel Peace Prize Laureate.
- WFP offers a highly inclusive, diverse, and multicultural working environment.
- WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
- A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
- We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
JOB TITLE:
TYPE OF CONTRACT
UNIT/DIVISION
Procurement Officer P3
Short-Term Professional
SCDP
DUTY STATION (City, Country): Rome, HQ
DURATION: 26/08/2026- 31/12/2026
BACKGROUND AND PURPOSE OF THE ASSIGNMENT:
Under the direct supervision of the Commodity Specialist and within the delegated authority, the
Procurement Contract Execution Officer will be responsible for execution of contracts for international procurement done through WFP HQ procurement unit for all WFP operations worldwide.
The responsibilities of the Procurement Contract Execution Officer will include the following duties (These duties are generic and thus not all inclusive):
KEY DUTIES AND RESPONSIBILITIES (not all-inclusive, within delegated authority):
1. Procurement Planning, Tendering and evaluation:
- Consolidate and analyse data from which to develop sourcing strategies or plan specialist procurement initiatives that support effective and cost optimizing purchase decisions.
- Assist in review/update suppliers' capacity upon receipt of IPFs to ensure compliance with RTAs;
- Assist in reviewing open PRs, defining shipping periods according to RTAs and suppliers' capacity;
- Review vendor performance and record vendor evaluation for specific contracts;
• Initiate or provide inputs for Vendor Management Committee on vendor reviews/suspensions and/or reinstating vendors to the Vendor list.
- Contract Execution:
- Streamline procurement execution process in coordination with internal and external cross-functional stakeholders;
- Optimize production/delivery schedule as per recipient country operation pipelines;
- Monitor contract implementation and alert suppliers on actual and/or potential deviations from contractual terms and conditions;
- Resolve or escalate to higher level any disputes arising from the contract implementation;
- Discuss with all the stakeholders and propose amendments to the contractual terms and conditions
- Keep records of contract implementation, review lessons learned, constraints and
TERMS OF REFERENCE FOR SHORT-TERM/CONSULTANCY CONTRACTS
HR-145♦ 08/2017 REV.
bottlenecks;
- Provide timely technical assistance, guidance and support on procurement matters to
CO’s, as and when required.
- Superintendence
- Review inspection scope of work (SoW) in coordination with Quality unit and propose amendments/revisions as required;
- Review superintendence reporting format and propose improvements/optimization;
- Provide inputs for preparation of RFQ for inspection services;
- Provide inputs for preparation/issuance of Inspection LTA’s;
- Evaluate inspection offers received against the issued RFQs and provide first level evaluation and approval of offers for inspection services;
- Follow up on inspection updates to provide timely response and adequate reaction on all actual or potential deviations from contractual terms;
- Review final inspection reports vis a vis the inspection SoW and contractual conditions;
- Arrange additional lab testing and/or additional inspection services, as and when required;
- Evaluate performance of inspection companies;
- Escalate quality deviation from contractual quality requirements to Quality unit;
- Discuss plan for corrective actions with suppliers in consultation with the Quality unit and follow up;
- Resolve or escalate to higher level the disputes arising from the implementation of superintendence contracts;
- Initiate or provide inputs for review/suspension of inspection companies due to poor performance;
• Participate in suppliers' audit missions with OSCSQ if required.
- Review of Cargo Documents and Processing of Invoices
- Review invoice and cargo documents vis a vis the document requirement and actual goods receipts and initiate the process of disbursement to the suppliers;
- Clarify the reasons for delays with the suppliers and other stakeholders (Shipping department) and propose liquidated damages where necessary;
- Provide regular analysis of liquidated damages by commodity type and by supplier;
- Evaluate possibility of compensation for the acceptable and/or unavoidable deviations from contractual terms and conditions;
• Calculate value of the penalty and escalate to the higher level the discussion with the supplier regarding application of penalties.
- Reporting, Demurrage/Despatch settlements and Staff Capacity development
- Coordinate and prepare accurate and timely reports of procurement activities to contribute to a WFP wide view that enables informed decision making and consistency of information presented to stakeholders, leading to performance optimization;
TERMS OF REFERENCE FOR SHORT-TERM/CONSULTANCY CONTRACTS
HR-145♦ 08/2017 REV.
- Coordinate the demurrage and despatch accounts with Food suppliers and settle cases in a fast and amicable way;
- Manage a small procurement team ensuring appropriate development and enable high performance;
- Pro-actively initiate staff capacity development for the team.
ACCOUNTABILITIES/RESPONSIBILITIES:
- Effectively manages own work related to multiple tasks or activities. Recognizes opportunities or threats and acts on them with the agreement of supervisor; responds quickly to emergencies with a solution or a decision.
- Presents information clearly and concisely, verbally and in writing; shares information and knowledge with colleagues, staff and supervisors; communicates respectfully with all individuals regardless of gender, national and cultural background.
- Takes responsibility for own performance; recognizes the potential for ethical dilemmas and seeks advice to resolve them.
- Works productively with broad range of team members; takes constructive actions to resolve team conflict.
- Actively seeks information and opinions of client to understand their requests and to identify their needs and expectations; meets deadlines for delivery of products or services to clients.
- Respects differing needs and viewpoints; resolves personal and professional disagreements
- constructively; builds effective working relationships within the unit/division/office.
- Maintains effective performance in demanding or uncertain situations (e.g., emergency and/or varied field situations); maintains focus in demanding or high pressure situations.
- Prepares adequately for negotiation; conducts negotiation in a fair and ethical manner
- DELIVERABLES AT THE END OF THE CONTRACT:
1. Procurement Planning, Tendering and evaluation
2. Ensure timely execution of contracts
3. Oversee the superintendent contracts during the exectuon of contracts
4.
Timely review of cargo documents and processing of Invoices
5. Drafting statistical reports, Demurrage/Despatch settlements and Staff Capacity development QUALIFICATIONS & EXPERIENCE REQUIRED:
Education: Advanced university degree or university degree and/or equivalent experience in one or more of the following disciplines: economics, commerce, business administration,
engineering, legal, accounting or related field;
Proficiency in Windows, MS Office (Word, Excel, Powerpoint, Outlook).
Experience: At least 6 years experience in Food Procurement in WFP.
Knowledge
& Skills:
In depth knowledge of WFP's In-house Procurement systems, e.g. WINGS, SCIPS etc.
Presents information clearly and concisely, verbally and in writing; shares information
TERMS OF REFERENCE FOR SHORT-TERM/CONSULTANCY CONTRACTS
HR-145♦ 08/2017 REV.
and knowledge with colleagues, staff and supervisors; communicates respectfully with all individuals regardless of gender, national and cultural background.
- In-depth knowledge of demurrage and despatch calculations, and statistics reports
- Respects differing needs and viewpoints; resolves personal and professional disagreements constructively; builds effective working relationships within the unit/division/office.
- Maintains effective performance in demanding or uncertain situations (e.g.,
emergency and/or varied field situations); maintains focus in demanding or high pressure situations.
Languages
- Conducts negotiation in a fair and ethical manner.
Working knowledge of English (proficiency/level C) and preferably intermediate knowledge (intermediate/level B) of another UN official language (Arabic, Chinese,
French, Russian and Spanish
WFP LEADERSHIP FRAMEWORK WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
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