Program Assistant
Pubblicato il 04-08-2026 - EmergencyMD in Italia
Program Assistant – SIT Study Abroad: Environmental Studies & Marine Ecosystems
Reports to: Center Director
Salary: €18,000 – €20,000 (gross)
Anticipated Start Date: August 2026
Term of Employment: 1 year, tempo pieno
Location: Palermo, Italy
Apply by: 15 July, 2026
To apply: Submit Cover Letter and CV to the hiring manager.
Responsibilities
- Collaborate with the Center Director and staff in program planning.
- Assist the Director throughout the semester to ensure smooth program operation.
- Act as a primary contact for students on programmatic matters.
- Maintain communication with program partners to finalize site visits, meals, housing, and other logistics.
- Maintain student files and homestay family lists.
- Track student contacts during the ISP period and stay in contact with students.
- Keep library and office inventory up‑to‑date.
- Compile and prepare program materials as instructed.
- Assist with financial transactions, receipts, and reporting.
- Update, edit, and disseminate program materials for staff, students, and participants.
- Maintain program calendars each semester.
- Accompany students to medical appointments and provide overall support services.
- Organize receptions and special events (reserve space, negotiate prices, distribute invitations).
- Serve as a contact for visa renewal, reimbursement, stipend, deposits, and the visa registration process.
- Create and maintain an electronic and physical filing system for all program paperwork.
- Organize and operate site visits and other program logistics.
- Participate in site visits, field projects, and excursions.
- Travel with the program, including long‑term trips.
- Provide guidance and information on local culture to students.
- Participate in assigned training.
- Perform other relevant tasks as assigned.
Requirements
Required Experience/Education:
- Bachelor's degree in environmental science, marine biology, conservation biology, earth sciences, sustainability, or a related field.
- 1–3 years