Executive Assistant & Office Manager - Temporary (1 Year)

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7a0107

ph3About us /h3 pChiesi is an international research-focused biopharmaceutical group with 90 years’ experience, operating in more than 30 countries, with its Headquarter in Parma, Italy. More than 8,000 employees across the group are united by a singular purpose: promoting a healthier world for our people, patients, and the planet. This is what drives us as we research, develop, and market innovative drugs across our main therapeutic areas. Discover more here. /p pAt Chiesi we are thinking generations ahead, driving sustainable innovation with purpose. This fosters a culture of reliability, transparency, and ethical behaviour at every level. As a Vantaggi Corporation and a certified B Corp, we have embedded sustainability in our bylaws and continuously measure our impact. /p pDiversity and inclusion are at the heart of who we are. We believe our differences make us stronger. We are a vibrant ecosystem of passionate, talented individuals united by strong values, each bringing unique perspectives that help us to continuously challenge the status quo for the better. /p h3Global Technical Operations Supply /h3 pGlobal Technical Operations Supply (Global TechOpS) is Chiesi’s global manufacturing and supply area, responsible for ensuring consistent, outstanding quality, service and value across our end-to-end supply chain. Global TechOpS oversees the entire lifecycle of the drug: from process optimization and industrialization, to manufacturing, engineering, quality oversight, and supply chain management. Throughout this journey, Operational Excellence drives continuous improvement. This end-to-end model is powered by our four manufacturing sites - Parma (IT), Blois (FR), Santana de Parnaíba (BR), and Nerviano (IT) - together with our Virtual Plant network of external partners. /p h3This is what you will do /h3 pProvide high-level administrative, organizational and operational support to the Senior Vice President, Manufacturing Engineering and the Global Engineering Leadership Team. /p pThe role is responsible for ensuring efficient day-to-day operations, supporting governance activities, coordinating administrative processes, monitoring cost centers and headcount data, and facilitating communication across internal and external stakeholders. /p h3You will be responsible for /h3 pbExecutive Support /b /p ul liManage the calendar of the Senior Vice President, Manufacturing Engineering, ensuring effective prioritization of meetings and activities. /li liCoordinate internal and external meetings, workshops, leadership events and business reviews. /li liPrepare agendas, presentations,



meeting materials and pre-read documentation. /li liTrack actions and follow-up activities arising from leadership meetings. /li liSupport the Senior Vice President and Leadership Team in managing communications and organizational activities. /li /ul pbOffice Management Administration /b /p ul liOrganize business travel, accommodation and related logistics. /li liManage travel expense reports and related documentation. /li liSupport document management and filing activities. /li liCoordinate team meetings, workshops and events. /li /ul pbSAP Procurement Support /b /p ul liCreate and manage Purchase Requisitions (PR) within SAP. /li liCoordinate Service Entry Sheets (SES), purchase orders and invoice-related activities. /li liLiaise with Procurement, Finance and suppliers to ensure timely processing of requests. /li liMonitor open purchase requests and ensure proper follow‑up. /li liSupport contract and supplier administration activities when required. /li /ul pbBudget Cost Control Support /b /p ul liSupport monitoring and reporting of the Global Manufacturing Engineering Opex budget. /li liMaintain and update budget tracking files and cost center reports. /liliPrepare regular reports and analyses to support management decision-making. /li liMonitor expenditures and identify variances against budget. /li liCoordinate with Industrial Controlling and Finance on cost center‑related activities. /li /ul pbGovernance Cross-Functional Coordination /b /p ul liSupport governance processes within Global Manufacturing Engineering. /li liEnsure proper coordination between Global Manufacturing Engineering and TechOpS governance routines. /li liSupport transversal projects and initiatives across different functions and sites. /li liEnsure timely collection, consolidation and distribution of information required by leadership. /li /ul pbReporting Data Analysis /b /p ul liPrepare reports, dashboards and presentations using Excel and PowerPoint. /li liAnalyze and consolidate data from different sources. /li liMaintain tracking tools and databases. /li liSupport management reporting activities and preparation of executive presentations.



/li /ul h3You will need to have /h3 ul liAt least 6 months of experience in Executive Assistant, Office Manager, Administrative Coordinator or similar roles. /li liFluent Italian and English /li /ul ul liAbility to manage multiple priorities in a dynamic international environment. /li liStrong organizational skills /li liStakeholder Management Communication /li liProblem Solving, Proactivity Attention to Detail /li liConfidentiality, Professionalism Independent Working /li /ul h3We would prefer for you to have /h3 ul liKnowledge of SAP /li liKnowledge Excel and PowerPoint /li liProven experience supporting senior leaders in an international environment. /li liExperience managing complex calendars, meetings and business priorities. /li liExperience with procurement and administrative processes. /li liExperience in cost centers tracking and reporting activities /li /ul h3Location /h3 pFlexible /p h3Compensation Range /h3 pThe minimum salary for this role is €39.000, aligned to our established salary framework. The final offer will reflect the candidate’s skills, experience, qualifications and internal equity considerations. /p pIn addition, we offer a comprehensive benefits package including pension, private medical insurance, wellbeing programme, flexible benefits programme… /p h3What we offer /h3 pNo matter where your path starts at Chiesi, it leads to inspiring possibilities. Your future is our focus, and we are committed to nurturing your development in our dynamic, friendly environment with access to resources and training every step of the way. /p pWe provide top‑class benefits, including comprehensive healthcare programs, work‑life balance initiatives, and robust relocation support. Our salary package is competitive, comprising a basic salary, performance bonuses, and benefits benchmarked against the external market. Additionally, we offer flexible working arrangements, remote work options, and tax assistance services for foreign colleagues, all designed to help you thrive. /p pChiesi is an equal opportunity employer committed to hiring a diverse workforce at all levels of our business. All qualified applicants receive consideration for employment based on attitude and merit, without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, military status, gender identity or expression, or any other basis protected by applicable laws. This policy applies to all aspects of employment, including hiring, transfer, promotion, compensation, eligibility for benefits, and termination. /p /p #J-18808-Ljbffr

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7a0107