Executive Administrative Assistant
Pubblicato il 04-08-2026 - Schweitzer Engineering Laboratories in Milano
Milan, Italy We're looking for a Executive Assistant to support the Vice President of Engineering in Milan. This is a highly visible role that provides strategic and administrative support to the Vice President of Engineering. The ideal candidate is a proactive problem solver who enjoys working with senior leaders, managing complex priorities, coordinating across international teams, and ensuring the smooth execution of day-to-day business operations. About us SEL is an american company that designs and manufactures advanced solutions that protect, automate, and control critical electric power infrastructure worldwide. Our technologies help utilities and industries deliver electricity safely, reliably, and securely, enabling a more resilient energy future. What you’ll do: Provide executive support to the Vice President of Engineering, including complex calendar management, meeting coordination, and travel planning. Serve as a trusted partner to the VP, helping prioritize activities, track commitments, and ensure timely follow-up on key initiatives. Coordinate leadership meetings, engineering reviews, offsites, customer visits, and regional events across Europe. Manage domestic and international travel arrangements, including itineraries, logistics, and expense reporting. Prepare presentations, reports, meeting agendas, and executive communications. Track action items, deadlines, and deliverables,
ensuring stakeholders remain aligned and informed. Act as a liaison between the VP and internal and external stakeholders, maintaining effective communication and strong working relationships. Support special projects and strategic initiatives within the Engineering organization. Handle confidential and sensitive information with the highest level of professionalism and discretion. Minimum Requirements: Previous experience supporting senior executives, preferably at Director, Vice President, or C-level level. Strong experience managing complex calendars, travel arrangements, and executive priorities. Excellent organizational and project coordination skills. Outstanding written and verbal communication abilities. Ability to build relationships and work effectively with stakeholders at all levels of the organization. Exceptional attention to detail and ability to manage multiple priorities simultaneously. Strong judgment, professionalism, and discretion when handling confidential information. Highly proactive, resourceful, and self-directed. Comfortable working in a fast-paced, international environment. Fluent English and Italian. What we offer: Competitive compensation Restaurant tickets Gym and fitness activity reimbursement Medical Insurance Development and training programs Interested? This could be your next step toward an exciting engineering career. ✨