Executive Assistant & Operations Specialist

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7ack3t

ppbMioDottore /b, part of Docplanner Group, with a mission to "Helping people live longer, healthier lives" is the world's largest healthcare platform, serving patients and healthcare ecosystems in 13 countries across Europe and LATAM.
/p pWe develop digital apps and software solutions for doctors, clinics, hospitals, and patients to streamline the healthcare process.
Key features include free doctor reviews, instant online appointment booking, and a network of nearly 2 million healthcare professionals serving over 260,000 customers globally.
/p pBacked by leading VCs like Goldman Sachs, One Peak Partners, Point Nine, and Target Global, MioDottore, counts more than 400 people motivated by the mission of making the healthcare experience more human /p h3Your role /h3 pbExecutive Assistant Operations Specialist, /b you will support our Country Manager to ensure the smooth running of day-to-day operations.
In this role, you will handle a variety of administrative duties, manage calendars, coordinate travels, and prepare expense reports.
Your contributions will enhance the efficiency of the business, particularly by assisting with data collection and reporting for our sales department.
/p h3What you will do: /h3 h3Administrative Support /h3 ul liAct as a key point of contact between executives, employees, clients, and external partners.
/li liPrepare internal and external communications, including memos, meetings, emails, presentations, and reports.
/li liManaging our CEO's busy calendar, optimizing daily/weekly schedules for productivity and health (e.g., planning, trips, events) implementing time-saving strategies where possible /li /ul h3Sales Department Support /h3 ul liCollaborate with sales managers to gather daily forecasts and review sales data,



ensuring they're always updated.
/li liEnsure the accuracy of sales reports and coordinate with the finance department on monthly commission checks.
/li liTaking care of last-minute special projects (e.g. product/company research, presentations, business modeling) /li /ul h3Office management /h3 ul liOversee office management needs, including inventory, supplies, and travel logistics.
/li liSupport the Office Manager in its daily duties like managing suppliers and vendors /li /ul h3Travel Coordination /h3 ul liHandle travel and accommodation arrangements /li liTrack and manage invoices, receipts, and expense reports.
/li liManaging a dynamic travel itinerary, taking into account time zones and multiple requirements /li /ul h3You're the right person if... /h3 ul liYou have at least 3 years of previous experience as an bExecutive Assistant, Office Manager, or similar role.
/b /li liYou are proficient in Excel and Google Workspace.
(byou are able to use Pivot tables, graphs and complex formulas /b) /li liYou're ready to interact with different and challenging stakeholders by anticipating their needs /li liYou know how to prioritize your tasks in a timely and efficient way.
/li liYou're able to handle meetings and docs both in Italian and English.
/li liYou have a high level of discretion and confidentiality.
/li /ul h3What we offer /h3 ul liWorking in hyper-growing company within an international environment /li liCompensation range *****K /li liSmart Working 50% /li liTicket restaurant 8 Euro/Day /li liWelfare up to € 1,200 for you and your family /li liHealth insurance to take care of your health /li liSelf-care platform: Access the Mental Well-being Ifeel platform because we believe mental health comes first /li /ul /p #J-*****-Ljbffr

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7ack3t