Executive Operations Coordinator

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7b2um9

We are looking for a highly proactive and resilient Executive Operations Coordinator to support our leadership team in a dynamic, fast-paced environment. This role goes far beyond traditional administrative work. You will be a trusted right-hand person who takes full ownership of tasks, solves problems quickly, and thrives under pressure. You must be able to work independently and deliver results even in challenging situations.

Important: Candidates must have a permanent right to work in Italy (long-term EU residence permit or Italian citizenship). Willingness to travel for extended periods (several weeks at a time) is essential. Key Responsibilities

Manage complex executive schedules, travel arrangements, and high-stakes meetings

Serve as the main point of coordination across teams and with external partners

Anticipate needs, solve problems proactively, and handle unexpected situations calmly

Prepare documents, reports, presentations, and follow up on action items

Organize logistics for business trips, events, and extended travel periods

Manage confidential information with the highest level of discretion

Support operational projects and process improvements





Thrive in a high-pressure environment while maintaining high standards What We’re Looking For

Strong agency and ownership — you take initiative and get things done without constant supervision

Excellent problem-solving skills and the ability to stay calm and effective under stress

Proven ability to handle multiple priorities and adapt quickly to changes

High emotional intelligence and professional maturity

Permanent right to work in Italy (mandatory)

Willingness and availability to travel for extended periods

Strong organizational skills and attention to detail

Fluency in English and Italian (both spoken and written)

Previous experience in a similar support or coordination role is valued, but formal education is not required What We Offer

Competitive salary with performance-based bonus

Hybrid working model + flexible hours

Smart working opportunities

Professional growth and development support

Company laptop, internet reimbursement, meal vouchers, and additional benefits

Dynamic environment where initiative and results are highly valued Vantaggi:

Congedo parentale

Supporto allo sviluppo professionale

Sede di lavoro: Ibrido/da remoto (20154 Milano)

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7b2um9