Programme Associate

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Overview & Responsibilities
ORGANIZATIONAL CONTEXT
The Department of Programmes is the central management and coordinating function for programme delivery. It is responsible for the implementation of IDLO’s global programme portfolio in line with the organizational strategy.
THE POSITION
Reporting to the Programme Portfolio Manager, the Programme Associate works in close collaboration between IDLO’s Office Headquarters and field locations, and internal support functions, to provide administrative and process assistance to programme teams to support programme implementation and delivery.
Key results expected
1. Provide administrative support to the programme team and ensure process integrity:
- Organize and maintain a master file of programme‑related data and materials, programme record files, technical publications, and contracts to be made available to management when requested.
- Support the implementation of consistent templates and tools across the various programmes.
- Support mission preparation, including preparation and follow‑up of Travel Request, visa, etc.




- Assist in the onboarding of new Programme staff, including preparing background readings.
- Ensure internal IDLO processes are followed, including preparation of Payment Requests and Purchase Requisitions, etc.
- Draft meeting minutes with external donors/partners.

2. Support the coordination of work and information flow between offices (HQ/Field) and service functions (e.g., HR, Office of the General Counsel, Finance), focusing on the following:
- Support in processing contracts for Contractors/Consultants and in inserting details into the CRF (Consultant request form). Maintain files and alert the Supervisor of action needed to be taken.
- Coordinate with Human Resources to ensure that the administrative aspects of new hires are processed.
- Provide support to programme design and development, including coordinating amongst programme teams and support functions.
- Coordinate the transmission of dra

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7ba3fy