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About Air Apps
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At Air Apps, we believe in thinking bigger and moving faster. We’re a family-founded company on a mission to create the world’s first AI-powered Personal & Entrepreneurial Resource Planner (PRP), and we need your passion and ambition to help us change how people plan, work, and live.
Born in Lisbon, Portugal in 2018 and now with offices in both Lisbon and San Francisco, we’ve remained self-funded while reaching over 100 million downloads worldwide.
Our long-term focus drives us to challenge the status quo every day, pushing the boundaries of AI-driven solutions that truly make a difference. Here, you’ll be a creative force, shaping products that empower people across the globe.
Join us on this journey to redefine resource management and change lives along the way.
The Role
As a People Operations Specialist at Air Apps, you will be at the heart of our HR and recruiting operations. You’ll ensure smooth and timely delivery of key people-related processes, from recruitment and onboarding to documentation and employee support. You’ll play a critical role in maintaining a compliant, well‑organized, and people‑first work environment.
This is a
fully onsite position , based at our office in Lisbon, where you will collaborate closely with cross‑functional teams in person and contribute to a dynamic and fast‑paced environment.
We are open to support with relocation efforts.
Responsibilities
HR Operations & Employee Support
Assist with day‑to‑day HR tasks including payroll coordination, benefits administration, and employee data management.
Clarify HR policies and respond to employee inquiries with empathy and accuracy.
Support internal HR initiatives, including company‑sponsored people programs and team communications.
Take ownership of recurring documentation tasks, such as creating and updating internal HR processes, SOPs, and templates to ensure a compliant and well‑documented HR environment.
Recruitment & Hiring Support
Manage end‑to‑end recruitment tasks including job postings, candidate sourcing, interview scheduling, and process coordination.
Collaborate with hiring managers to track progress, provide candidate updates, and maintain momentum throughout the hiring pipeline.
Help create a positive candidate experience from first contact to final offer.
Onboarding
Coordinate onboarding logistics, welcoming new hires and ensuring a smooth integration into the team.
Requirements
Minimum of 2 years of experience
in recruiting, including sourcing, interviewing, and negotiating offers — ideally within a
consultancy or fast‑paced environment .
Hands‑on experience with
Applicant Tracking Systems , especially
Ashby .
Proficient in
LinkedIn tools , especially
LinkedIn Recruiter , and familiar with other
sourcing platforms and talent engagement strategies .
Experience supporting HR operations such as
payroll ,
benefits , and
employee services .
Strong attention to detail and organizational skills, with the ability to manage multiple priorities.
Familiarity with the
Portuguese labor law framework
— you don’t need to be a legal expert, but understanding the
impact of current regulations on hiring and employee operations
is a significant plus.
Excellent written and verbal communication in English; Portuguese proficiency is a bonus.
What benefits are we offering?
Apple hardware
ecosystem for work.
Annual Bonus
Top‑tier Health and Life Insurance
for peace of mind.
Transportation Budget
to support your commute needs.
Coverflex
benefits package for meal allowances, well‑being, and more.
Childcare
support.
Air Conference
- an opportunity to meet the team, collaborate, and grow together.
Pension Fund
to support your long‑term financial planning.
Urban Sports Club
membership to keep you active.
Meals 100% free
at the hub.
Diversity & Inclusion
At Air Apps, we are committed to fostering a diverse, inclusive, and equitable workplace. We enthusiastically welcome applicants from all backgrounds, experiences, and perspectives. We celebrate diversity in all its forms and believe that varied voices and experiences make us stronger.
Application Disclaimer
At Air Apps, we value transparency and integrity in our hiring process. Applicants must submit their own work without any AI‑generated assistance. xlwpduy Any use of AI in application materials, assessments, or interviews will result in disqualification.
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