Executive Operations Tender & Administrative Assistant

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7bhj01

ph3Executive Office Tender Operations Assistant /h3 pCompany: RAFI Defence Aerospace Engineering Maritime SRL /p h3About RAFI /h3 pRAFI Defence Aerospace Engineering Maritime SRL is an international company operating in the defence, aerospace, engineering and mission-critical modular systems sectors. /p pOur portfolio includes deployable infrastructure, mobile command and control systems, field medical solutions, tactical shelters, mobile communication platforms and integrated engineering solutions supporting defence, government, civil protection and humanitarian operations. /p pAs our company continues to grow, we are seeking a highly organised, proactive and reliable Executive Office Tender Operations Assistant to support our executive team and ensure the efficient management of our administrative and operational activities. /p h3Key Responsibilities /h3 ul liCoordinate the day-to-day administrative and operational activities of the company. /li liManage executive calendars, meetings and business travel arrangements. /li liOrganise meetings, customer visits, corporate events and international business trips. /li liPrepare professional correspondence, reports, presentations and corporate documents. /li liCoordinate communications with customers, suppliers, consultants and external stakeholders. /li liMaintain contracts, corporate documentation and company records. /li liMonitor project deadlines and ensure timely follow-up on key actions. /li liSupport the preparation of commercial proposals, tenders and administrative documentation. /li liCoordinate office procurement and relationships with external service providers. /li liSupport day-to-day administrative accounting activities. /li liPrepare, organise and maintain invoices, expense reports and payment documentation. /li liMonitor incoming and outgoing invoices and assist with payment schedules. /li liCollect, verify and archive accounting documentation for the company's external accounting firm (Commercialista). /li liCoordinate administrative matters with the external accountant, legal advisors and banking partners.



/li liContribute to improving internal processes and operational efficiency. /li liHandle confidential information with the highest level of professionalism and discretion. /li /ul h3Required Qualifications /h3 ul liBachelor's degree in Communication, Political Science, Business Administration, International Relations /li liMinimum 3 years of experience in an Executive Assistant, Office Manager, Operations Coordinator or Administrative role. /li liNative or fluent Italian. /li liProfessional working proficiency in English (written and spoken). /li liExcellent communication and interpersonal skills. /li liOutstanding organisational, planning and multitasking abilities. /li liStrong analytical and problem-solving skills. /li liHigh attention to detail and excellent time management. /li liAbility to manage multiple priorities in a dynamic and fast-paced environment. /li liAdvanced knowledge of Microsoft Office 365 (Outlook, Word, Excel and PowerPoint). /li liA proactive, positive and solution-oriented mindset. /li liHigh level of integrity, discretion and professionalism. /li /ul h3Preferred Qualifications /h3 ul liPrevious experience in an international company. /li liExperience supporting executive management. /li liFamiliarity with administrative accounting processes. /li liExperience preparing commercial or tender documentation. /li liInterest in the defence, aerospace, engineering or technology sectors. /li /ul h3What We Offer /h3 ul liThe opportunity to join a growing international company operating in strategic industries. /li liA collaborative, professional and international working environment. /li liDirect exposure to executive-level decision-making and international projects. /li liLong-term professional development and career growth. /li liA role where initiative, ownership and continuous improvement are genuinely valued. /li /ul pIf you are a proactive professional with exceptional organisational skills, strong communication abilities and the confidence to manage multiple priorities while supporting a dynamic international business, we would be delighted to hear from you. /p /p #J-18808-Ljbffr

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7bhj01