Executive Operations Tender & Administrative Assistant

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7bsf5v

ph3Executive Office Tender Operations Assistant /h3 pCompany: RAFI Defence Aerospace Engineering Maritime SRL /p h3About RAFI /h3 pRAFI Defence Aerospace Engineering Maritime SRL is an international company operating in the defence, aerospace, engineering and mission-critical modular systems sectors.
/p pOur portfolio includes deployable infrastructure, mobile command and control systems, field medical solutions, tactical shelters, mobile communication platforms and integrated engineering solutions supporting defence, government, civil protection and humanitarian operations.
/p pAs our company continues to grow, we are seeking a highly organised, proactive and reliable Executive Office Tender Operations Assistant to support our executive team and ensure the efficient management of our administrative and operational activities.
/p h3Key Responsibilities /h3 ul liCoordinate the day-to-day administrative and operational activities of the company.
/li liManage executive calendars, meetings and business travel arrangements.
/li liOrganise meetings, customer visits, corporate events and international business trips.
/li liPrepare professional correspondence, reports, presentations and corporate documents.
/li liCoordinate communications with customers, suppliers, consultants and external stakeholders.
/li liMaintain contracts, corporate documentation and company records.
/li liMonitor project deadlines and ensure timely follow-up on key actions.
/li liSupport the preparation of commercial proposals, tenders and administrative documentation.




/li liCoordinate office procurement and relationships with external service providers.
/li liSupport day-to-day administrative accounting activities.
/li liPrepare, organise and maintain invoices, expense reports and payment documentation.
/li liMonitor incoming and outgoing invoices and assist with payment schedules.
/li liCollect, verify and archive accounting documentation for the company's external accounting firm (Commercialista).
/li liCoordinate administrative matters with the external accountant, legal advisors and banking partners.
/li liContribute to improving internal processes and operational efficiency.
/li liHandle confidential information with the highest level of professionalism and discretion.
/li /ul h3Required Qualifications /h3 ul liBachelor's degree in Communication, Political Science, Business Administration, International Relations /li liMinimum 3 years of experience in an Executive Assistant, Office Manager, Operations Coordinator or Administrative role.
/li liNative or fluent Italian.
/li liProfessional working proficiency in English (written and spoken).
/li liExcellent communication and interpersonal skills.
/li liOutstanding organisational,



planning and multitasking abilities.
/li liStrong analytical and problem-solving skills.
/li liHigh attention to detail and excellent time management.
/li liAbility to manage multiple priorities in a dynamic and fast-paced environment.
/li liAdvanced knowledge of Microsoft Office 365 (Outlook, Word, Excel and PowerPoint).
/li liA proactive, positive and solution-oriented mindset.
/li liHigh level of integrity, discretion and professionalism.
/li /ul h3Preferred Qualifications /h3 ul liPrevious experience in an international company.
/li liExperience supporting executive management.
/li liFamiliarity with administrative accounting processes.
/li liExperience preparing commercial or tender documentation.
/li liInterest in the defence, aerospace, engineering or technology sectors.
/li /ul h3What We Offer /h3 ul liThe opportunity to join a growing international company operating in strategic industries.
/li liA collaborative, professional and international working environment.
/li liDirect exposure to executive-level decision-making and international projects.
/li liLong-term professional development and career growth.
/li liA role where initiative, ownership and continuous improvement are genuinely valued.
/li /ul pIf you are a proactive professional with exceptional organisational skills, strong communication abilities and the confidence to manage multiple priorities while supporting a dynamic international business, we would be delighted to hear from you.
/p /p #J-*****-Ljbffr

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7bsf5v