Executive Operations Coordinator

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7c7xvq

We are looking for a highly proactive and resilient Executive Operations Coordinator to support our leadership team in a dynamic, fast-paced environment.

This role goes far beyond traditional administrative work. You will be a trusted right-hand person who takes full ownership of tasks, solves problems quickly, and thrives under pressure. You must be able to work independently and deliver results even in challenging situations.
Important: Candidates must have a permanent right to work in Italy (long-term EU residence permit or Italian citizenship). Willingness to travel for extended periods (several weeks at a time) is essential.

Key Responsibilities
Manage complex executive schedules, travel arrangements, and high-stakes meetings
Serve as the main point of coordination across teams and with external partners
Anticipate needs, solve problems proactively, and handle unexpected situations calmly
Prepare documents, reports, presentations, and follow up on action items
Organize logistics for business trips, events, and extended travel periods




Manage confidential information with the highest level of discretion
Support operational projects and process improvements
Thrive in a high-pressure environment while maintaining high standards

What We’re Looking For
Strong agency and ownership — you take initiative and get things done without constant supervision
Excellent problem-solving skills and the ability to stay calm and effective under stress
Proven ability to handle multiple priorities and adapt quickly to changes
High emotional intelligence and professional maturity
Permanent right to work in Italy (mandatory)
Willingness and availability to travel for extended periods
Strong organizational skills and attention to detail
Fluency in English and Italian (both spoken and written)
Previous experience in a similar support or coordination role is valued, but formal education is not required

What We Offer
Competitive salary with performance-based premio
Hybrid working model

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7c7xvq