Maintenance Office Coordinator

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Additional Information

Job Number 26090117

Job Category Engineering & Facilities

Location Via Privata Fratelli Gabba 7b, Milan, Italy, Italy, 20121VIEW ON MAP

Schedule Tempo pieno

Located Remotely? N

Position Type Non-Management

Pay Range: 25.495 - 28.000 €

Job Description

The Maintenance Coordinator supports the Maintenance Department by managing administrative processes, coordinating daily activities, and ensuring effective communication between internal departments, external vendors, and hotel management. This role contributes to the smooth organization of technical operations and helps maintain the exceptional luxury standards of Bvlgari Hotel Milano.

Key Responsibilities

Preventive Maintenance Coordination Support the Maintenance Manager in planning, scheduling, and documenting preventive maintenance programs.
Vendor Administration Manage service contracts, request quotations, coordinate access for external technicians, and ensure compliance with hotel standards and procedures.
Documentation and Reporting Maintain up-to-date records of permits, certifications,



and safety documentation, and prepare weekly and monthly reports.
Interdepartmental Communication Act as the main point of contact for Housekeeping, Food & Beverage, and Front Office departments to ensure the timely resolution of technical issues.
Compliance and Safety Support Ensure that all documentation related to safety inspections, technical audits, and Bvlgari compliance requirements is properly maintained and up to date.
Systems Management Use the Transcendent software system to monitor preventive maintenance schedules and track maintenance-related deadlines.

Skills And Qualifications

Previous experience in luxury hospitality or facility management.
Strong organizational and administrative skills.
High level of accuracy, discretion, and ability to manage priorities effectively.
Excellent communication skills in both Italian and English.
Strong attention to detail and commitment to brand

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7cd2ka