Executive Assistant Operations Manager

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7cub3i

Executive Assistant Operations Manager | Right Hand to Leadership

We are looking for a highly proactive and resilient Executive Operations Manager to work closely with our leadership team and help keep a fast-moving international business running smoothly.

This is not a traditional administrative role . We are looking for someone who takes ownership, anticipates problems before they arise, makes decisions independently, and is comfortable operating in an environment where priorities can change quickly.

You will act as a key point of coordination between leadership, internal teams, and external partners, while also supporting complex travel, logistics, projects, and day-to-day business operations.

This role is ideal for someone who enjoys being at the center of a dynamic business and wants significantly more responsibility than a standard Executive Assistant position.

Important requirements:

- You must have a permanent right to work in Italy (Italian citizenship or a long-term EU residence permit).
- You must be comfortable with frequent international travel, including extended trips lasting several weeks when required .
- Fluency in both Italian and English is mandatory.

Key Responsibilities

- Act as a trusted operational partner to the leadership team and take ownership of day-to-day priorities
- Manage complex executive calendars, meetings, travel, and changing schedules
- Coordinate communication and follow-ups across internal teams and external partners
- Anticipate potential issues and independently find practical solutions
- Organize international business travel, logistics, events, and extended work trips
- Prepare documents, reports, presentations, and meeting materials




- Track action items and ensure deadlines and commitments are followed through
- Support cross-functional operational projects and process improvements
- Handle confidential and sensitive information with a high level of discretion
- Respond effectively to unexpected situations and rapidly changing priorities

What We’re Looking For

- Strong ownership mentality — you do not wait to be told what to do
- Excellent problem-solving skills and the ability to remain calm under pressure
- Highly organized, resourceful, and comfortable managing multiple priorities
- Strong emotional intelligence and professional maturity
- Ability to work independently and make sound decisions
- Previous experience as an Executive Assistant, Executive Operations Manager, Business Assistant, Operations Coordinator, Project Coordinator, or in a similar role
- Experience in a fast-paced international environment is highly valued
- Fluency in Italian and English, both written and spoken
- Permanent right to work in Italy
- Availability for frequent and sometimes extended international travel
- Formal education is not required — practical ability, reliability, and results matter more

What We Offer

- Competitive salary based on experience
- Performance-based premio
- Hybrid working model and flexible hours
- Smart working opportunities when operationally possible
- Significant exposure to senior leadership and international business operations
- A high level of autonomy and responsibility
- Professional growth and development support
- Company laptop, internet reimbursement, meal vouchers, and additional benefits

Salary: €22,912.84–€52,301.04 per year Location: Milan, Italy (20154) | Hybrid / Remote, depending on operational requirements

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7cub3i