Consultant Management Services
Pubblicato il 11-08-2026 - World Food Programme in Roma
Job Title Space Management/Space Planning ConsultantContract Type
Consultant – Part‑time 80%
Unit/Division MSDT
Duty Station HQ Rome
Duration EOD 16 September 2026 – NTE 31 December 2026 (possible extension)
Background and Purpose of the Assignment The United Nations World Food Programme is the world’s largest humanitarian agency working worldwide to end hunger. The Facilities Management Unit in Rome supports WFP colleagues at Headquarter and globally in the management of headquarters building facilities. This position is available for a period of four months, starting in September 2025.
Responsibilities
- Provide guidance, oversight and support for the management of headquarters building facilities.
- Prepare stacking plans to redistribute office spaces according to new workspace scenarios, fostering workplace flexibility.
- Contribute to managing and limiting the organization’s real‑estate footprint, avoiding unnecessary increases in leasing costs and environmental impact.
- Offer space management and planning services in consultation with requesting divisions/units, coordinating and facilitating all office relocations within the HQ premises.
- Advise employees on facilities policy and procedures.
- Provide project management services for renovation and construction projects, including preparation of budgets and technical specifications.
- Develop architectural layouts, technical scope of work, cost estimates and schedules.
- Supervise and monitor quality and schedules for construction work, ensuring contractors comply with specifications, budget and timelines.
- Prepare periodic reports and review contractors’ invoices,
assisting with cost recovery as required.
- Process invoices by checking for correctness and verifying charges against agreed payment terms in the contract.
- Conduct engineering site surveys of WFP facilities to determine suitability, safety and efficiency.
- Ensure fire and industrial safety standards are followed and WFP policies, criteria and procedures are complied with.
- Update floor plans and Archibus data for overall unit reporting.
- Coordinate move lists and move plans with clients and the move team to ensure smooth implementation.
- Assist in drafting RFQ and RFP for goods and services related to space planning.
- Foster teamwork and communication among employees across organizational boundaries.
- Perform other related duties as required.
- Assist supervisor with any tasks assigned that support the Facilities Management unit’s ongoing work.
Competencies
- Communication – Speaks and writes clearly and effectively;
listens to others and responds appropriately;
shares information openly.
- Independence and Teamwork – Independently prioritises complex tasks;
self‑motivated;
collaborates with colleagues to achieve organisational goals;
values others’ ideas and expertise.
Qualifications & Experience
- Education: Advanced degree in Architecture, Civil Engineering or related discipline.
- Experience: 3 years of general facilities management experience (space planning, office renovation) at the national and/or international level, with at least 1 year specialised in space planning/management.
- Software: Advanced knowledge of AutoCAD, Adobe Acrobat Pro, MS Word, Excel, PowerPoint, Project;
knowledge of Archibus required;
proficiency in developing renovation and construction plans and site layouts.
- Reporting: Ability to draft clear concise reports or rationales for key decisions.
- Problem Solving & Negotiation: Proactive problem solving and good negotiating skills.
- Interpersonal Skills: Ability to work in a team and establish effective working relations with people of different backgrounds.
- Contract Monitoring: Ability to establish priorities and monitor contractors;
cope with situations threatening health or safety.
- Languages: Spoken and written English essential;
second UN language (Arabic, French, or Spanish) an asset.
Equal Employment Opportunity WFP celebrates and embraces diversity. It is committed to equal employment opportunity for all applicants regardless of race, colour, national or ethnic origin, gender, gender identity, expression, sexual orientation, religion, belief, HIV status or disability.
Reasonable Accommodation WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact (email hidden).