General Services & Admin Support
Pubblicato il 12-08-2026 - Hamburger Hafen Und Logistik in Trieste
General Services & Admin Support
Trieste, Via degli Alti Forni snc.
HHLA PLT Italy S.r.l.
Purpose of the job
The General Services & Admin Support manages a multitude of tasks related to general services and team assistance. The person will perform clerical services, logistical support, and other related duties in accordance with day-to-day requirements.
Summary of responsibilities
- Performing basic and general clerical tasks (reception, email and post correspondence, phone calls, record keeping).
- Managing relationships with the cleaning company (e.g., organising ordinary and extraordinary interventions).
- Ordering and organising welcome kits and gadgets for new hires and events.
- Ensuring meeting rooms are ready for use and fully equipped.
- Ensuring the functioning of vending machines and dealing with the vendors.
- Storing and distributing stationery and stocks of office.
- May act as courier in the pickup and delivery of documents, materials, equipment, supplies.
- Support expats with their relocation requirements (housing, documentation, etc.).
- Arrange travels (hotel bookings, flights) as requested.
- Assisting in the organisation of different company events.
- Support in translations from English to Italian and vice versa.
Supervisory Responsibilities
N/A
Geographic Scope & Travel Requirements
Occasional travel (<10%)
Key Performance Measures
N/A
Education & Experience
- High School Diploma or equivalent
- 1/2 years job-related experience (esp. as an administrative assistant or clerk)
Technical Skills & Knowledge Required (specific skills and knowledge required for the position)
- Experience in clerical tasks.
- Good knowledge of PC tools.
Behavioral Competences Required (e.g., organizational skills, ability to lead a team, etc.)
- Ability to make independent decisions and judgments on routine procedural issues.
- Ability to maintain and control equipment, materials, and supplies.
- A support-oriented personality with strong interpersonal and communication skills.
- Ability to work effectively both in a team environment and independently.
- Problem solver attitude.
- Adaptability in changing environments.
Language Requirements
- A high level of spoken and written English is a must.
Other Requirements
- Driving license (B).
We encourage applications from candidates belonging to protected categories under Law 68/99, including individuals with disabilities and other underrepresented groups.
Candidates’ data will be treated in accordance with General Data Protection Regulation 679/2016 (GDPR).
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