Operations Office Assistant
Pubblicato il 12-08-2026 - Alpitronic in Bolzano
YOUR RESPONSIBILITIES
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- Support the Procurement team in tender processes by preparing, reviewing, and coordinating documentation, ensuring compliance with internal requirements and customer specifications.
- Assist in procurement-related activities, including supplier communication, documentation management, and administrative support.
- Define, optimize, and maintain digital folder structures according to 5S principles, ensuring efficient data organization and accessibility across teams.
- Coordinate the business card ordering process by collecting requests, validating employee information, liaising with Marketing and external suppliers, and monitoring delivery timelines.
- Draft and distribute official communications to suppliers regarding certifications, company policies, operational updates, and organizational notices.
- Provide administrative and organizational support to Directors, including calendar coordination,
task follow-up, document preparation, and confidential administrative activities.
- Prepare meeting agendas, presentations, and action-item follow-up, ensuring accurate documentation and effective communication of decisions.
YOUR QUALIFICATIONS & SKILLS
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- Bachelor's degree in Business Administration, Supply Chain Management, Economics, Engineering, or a related field, or equivalent professional experience.
- Previous experience in an administrative, procurement, operations support, project coordination, or executive assistant role is an advantage.
- Good understanding of procurement processes, supplier management, tender documentation, and administrative workflows.
- Strong organizational skills with the ability to manage multiple priorities and ad hoc tasks in a dynamic environment.
- Excellent documentation and information management capabilities, with a structured and detail-oriented