Senior Office Administrator

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7d8bnv

Contract Administration of Field Service (FS) and Expert Service (ES) for EMEA.

Verifichi qui sotto se possiede i requisiti per questa occasione e, in tal caso, invii la sua candidatura il prima possibile.
Quote for IRIS Sales department in EU.

Responsibilities

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- FS & ES: schedule service jobs; invoicing FS and ES jobs for EMEA; prepare training courses; perform pre‑job discussion; coordinate health & safety plant requirements; update Job Tracking System, Service Database & Record Systems; coordinate rentals and instrument shipment; preparation of new service invoices (Oracle FS Dispatcher).
- IRIS Sales: quote preparation for EU Sales Team; update contact data, issue opportunities and cases for quotes in Salesforce if needed.
- Contract Administration: preview purchase orders; obtain missing documents and information from customer (shipping data, etc.); coordinate vendor registration.
- Finance: coordinate and collect FS job forecast and invoices; follow up on invoices for collection (Oracle Collections & Receivables).
- Customer Service:



provide manuals & marketing material to customers as required; coordinate document submission for bids and tenders.
- For Qualitrol Italia s.r.l.: legal e‑mail management, invoices, coordination with 5 Lex consultant.

Qualifications

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- Post‑secondary education in administrative, business or engineering field.
- 10+ years related working experience; working knowledge of MS Office; solid working knowledge of Oracle; knowledge of health and safety requirements, documentation and procedures for accessing power plants; solid knowledge of procedures and documentation required by supplier qualification according to Italian Regulation.
- Preferred: overview of technical environment; knowledge of business field, customers and applications.
- Working language: English and Italian (fluency in other European languages is preferred).

Physical Demands
Minimal (sedentary work).

Mental Demands
Ability to prioritize tasks and meet dead

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7d8bnv