Office Assistant

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7du1f9

Job Posting: 08/Oct/2024 Closure Date: 22/Oct/2024, 4:59:00 PM Organizational Unit: NFI Job Type: Staff position Type of Requisition: General Service Grade Level: G-4 Primary Location: Italy-Rome Duration: Fixed-term: two years with possibility of extension Post Number: 0114111 CCOG Code: 2101 **IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device**
- Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located._
- **FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture**: - **Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply**: - **Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values**: - **FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination**:
The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for _better production_, _better nutrition_, _a _better environment,_ and _a better life_, leaving no one behind. **Organizational Setting** The Fisheries and Aquaculture Division (NFI) is one of FAO's core technical divisions under the Natural Resources and Sustainable Production Stream at FAO headquarters in Rome, Italy.



The Division collaborates with Members and partners to promote the responsible and sustainable management of aquatic food systems, aiming for better production, better nutrition, a better environment, and a better life. To fulfil its mandate, the Division focuses on the global development of fisheries and aquaculture through the implementation of its Blue Transformation, a strategic approach that outlines a vision for sustainable and resilient aquatic food systems. Additionally, it extends support to Members through normative instruments and in collaborations with Regional Fishery Bodies (RFBs) established within the framework of the FAO Constitution. The Resilience Team (NFISR) of the Fisheries and Aquaculture Division is responsible for programmes and activities related to Biodiversity Mainstreaming including special conservation of aquatic systems, Climate Change and Disaster Risk Management issues related to sustainable use and conservation of fishery resources, including all aspects of Fisheries Management and Assessment related to the social, economic and ecological dimensions in the framework of the Ecosystem Approach to Fisheries. The Resilience Team develops and implements a large portfolio of work, projects and activities in an integrated and coordinated way, to deliver on its mandate at the service of FAO Member Nations.



The post is located in the Resilience Team of the Fisheries and Aquaculture Division at FAO headquarters in Rome, Italy. **Main Purpose** The Office Assistant performs a large variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit. **Supervision Received/Exercised** The Office Assistant reports to the Senior Fishery Resources Officer. He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning. **Working Relationships** The Office Assistant usually interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and office support services. **Key Functions/Results**
- Provide office, protocol, administrative and logistics support to meetings, committees, conferences, etc.
- Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions.
- Respond or draft responses to standard/routine correspondence and other communications; use word processing package to produce a wide variety of large, complex documents and reports.
- Proofread documents and format texts for accuracy, grammar, punctuation and style, as well as for adherence to established standards.
- Initiate general administrative tasks in the computerized general administration/procurement/financial/travel/human resources system.
- Prepare purchase orders, purchase requisitions and support the preparation of Letters of Agreement (LoA), obtain clarification and follow up, when necessary.
- Make travel and hotel arrangements and prepare travel authorizations/claims for staff and affiliate workforce'as required.
- Provide assis

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7du1f9