Operations Office Assistant
Pubblicato il 13-08-2026 - Altro in Bolzano
Your Responsabilities Support the Procurement team in tender processes by preparing, reviewing, and coordinating documentation, ensuring compliance with internal requirements and customer specifications.
Assist in procurement-related activities, including supplier communication, documentation management, and administrative support.
Define, optimize, and maintain digital folder structures according to 5S principles, ensuring efficient data organization and accessibility across teams.
Coordinate the business card ordering process by collecting requests, validating employee information, liaising with Marketing and external suppliers, and monitoring delivery timelines.
Draft and distribute official communications to suppliers regarding certifications, company policies, operational updates, and organizational notices.
Provide administrative and organizational support to Directors, including calendar coordination, task follow-up, document preparation, and confidential administrative activities.
Prepare meeting agendas, presentations, and action-item follow-up,
ensuring accurate documentation and effective communication of decisions.
Your Qualifications & Skills
Bachelor's degree in Business Administration, Supply Chain Management, Economics, Engineering, or a related field, or equivalent professional experience.
Previous experience in an administrative, procurement, operations support, project coordination, or executive assistant role is an advantage.
Good understanding of procurement processes, supplier management, tender documentation, and administrative workflows.
Strong organizational skills with the ability to manage multiple priorities and ad hoc tasks in a dynamic environment.
Excellent documentation and information management capabilities, with a structured and detail-oriented approach.
Strong interpersonal and communication skills, with the ability to collaborate effectively across different departments and organizational levels.
High level of discretion and prof