Executive Operations Coordinator
Pubblicato il 13-08-2026 - Whalar Group in Venezia
Job Title: Executive Operations Coordinator
Location: On Site in Venice, CA (with NYC time zone support)
Reports to: Chief of Staff & Strategy
The Lighthouse, part of Whalar Group, is a first-ever creative campus and studio playground for the Creator Generation, offering Creators an I.R.L. platform to Learn, Make, and Belong. With Venice, CA already opened, and Brooklyn, NY opening in Fall 2025, and London/EMEA opening in 2026, the campuses are designed to empower and support career Creators and creative professionals, providing a dynamic environment explicitly tailored to their needs. Each campus features state-of-the-art, mixed-use content studios, and hosts impactful programming that empowers members to collaborate, learn, and grow their businesses within a thriving community.
The Lighthouse expands opportunities and creative capabilities, offering Creators a dedicated space to co-create, connect, and lead the businesses shaping creative culture. Learn more: www.thelighthouse.com.
About the role:
The Executive Operations Coordinator is a hybrid executive support and operations role built to increase leadership leverage and execution velocity. The role protects the CEO’s time and attention by owning the flow of scheduling, information, and preparation—so leadership energy stays focused on the highest-value decisions, relationships, and outcomes rather than coordination overhead.
In support of the CEO, this person owns scheduling and calendar management, while maintaining a consistent daily/weekly runway rhythm. They triage messages and inboxes, draft responses when appropriate, flag urgent items, and run a lightweight system so nothing drops. In support of the Chief of Staff, the role functions as an execution backbone for cross-company priorities by maintaining a weekly operating cadence, tracking owners, deadlines, dependencies, and blockers, and escalating when work stalls. This role requires proactive, calm, high-judgment execution: organized but not pr