Receptionist
Pubblicato il 13-08-2026 - Beasley Media Group in Napoli
About Beasley Media Group
Beasley Media Group is an innovative media company operating in one of Florida’s most desirable locations. Join our corporate team in beautiful Naples and contribute to the financial and administrative operations of a dynamic, forward-thinking organization.
Position Summary
We are seeking a highly organized, detail-oriented, and professional individual to serve as Receptionist. This role is the first point of contact for visitors, clients, and vendors while simultaneously supporting the accounts payable cycle for the corporate finance team.
Key Responsibilities
Front Desk & Office Operations
- Serve as the primary point of contact at the front desk, greeting and assisting visitors, clients, and vendors in a professional and welcoming manner.
- Answer, screen, and direct incoming phone calls and emails; take and relay accurate messages.
- Manage incoming and outgoing mail and deliveries, including courier coordination.
- Maintain a clean, organized, and professional reception area and common spaces.
- Coordinate and order meals for executive staff,
company meetings, and corporate events.
- Oversee daily office operations and maintain adequate office supply inventory; coordinate with vendors as needed.
Invoice Management
- Process and manage accounts payable invoices received through multiple channels (email, mail, and electronic systems).
- Review invoices for completeness, accuracy, and proper supporting documentation.
- Verify coding and authorization prior to processing; perform three-way match (PO, receipt, invoice) as applicable.
Payment Processing
- Ensure timely and accurate payment of all vendor invoices in accordance with vendor terms.
- Maintain payment schedules to optimize cash flow and prevent late fees.
- Process payment runs and coordinate check distributions, ACH payments, and wire transfers.
Accounting & Reconciliation
- Code invoices to appropriate general ledger accounts in accordance with company policies and GAAP.
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