2852 Administrative Support Specialist

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7ewka0

Purchase Requests
- Financial record management
- Budget forecast **Tasks and Responsibilities**
- Managing relationships with local suppliers and service providers to ensure performance and compliance with contractual obligations.
- Creating and processing Purchase Requests (PRs) and Purchase Orders (POs) in alignment with NCIA procurement procedures.
- Monitoring and maintaining stock levels for essential supplies and equipment.
- Coordinating logistics for local deliveries, shipments, and inventory movements.
- Managing procurement and inventory of office supplies for the local ground station.
- Maintaining accurate financial records for procurement, supplier transactions, and stock management.
- Preparing local budget forecasts, expenditure reports, and financial summaries.
- Ensuring compliance with NATO financial, procurement, and logístical policies.
- Supporting internal audits, inspections, and compliance verifications at the local site.
- Liaising with relevant NCIA departments for alignment on procurement and logístical matters concerning the local ground station. **PRACTICAL ARRANGEMENT**
**Place of Performance**:
Work will be conducted primarily on-site Lughezzano, Verona, Italy in designated as Class II Security Area.
**Travel Requirement**




Travel may be required to other Purchasers’ locations on exceptional basis.
Travel arrangements will be the responsibility of the contractor and the expenses will be reimbursed.
**Hours of Operation**
The Contractor is expected to follow the Purchaser’s working hours—Monday to Thursday from 08h30 until 17h30 and Friday from 08h30 until 15h30. **REQUIREMENTS**
**The Contractor shall fulfill the following requirements**: - Security Clearance: The Contractor shall possess valid NATO-SECRET Personal Security Clearances for the duration of the Contract performance.
- Language Proficiency: English: C1 + Local assignment language fluency (desirable). **Qualifications**: - University degree in Business Administration, Logistics, Finance, or related field.
- Minimum of 3 years of experience in procurement, supplier management, logistics, or financial administration.
- Familiarity with procurement processes, inventory control, and financial tracking systems.
- Strong organizational and coordination abilities.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook). Desired Qualifications: - Experience working within NCIA or similar defense-related environments.
- Familiarity with ERP systems or procurement platforms.
- Understand of NCIA Procurement and financial policies.

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7ewka0