Executive Assistant
Pubblicato il 13-08-2026 - Hitachi Europe in Milano
**Description** The Executive Assistant will be responsible for handling a wide range of administrative and executive support-related tasks that vary in complexity and sensitivity. This position will report to the President & COO and also support the Business Management Office. The Executive Assistant will be a highly resourceful team-player, who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient. The position requires the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. **What You'll Be Doing**: - Manage an extremely active calendar of appointments; completing expense reports; composing and preparing
correspondence that is sometimes confidential; copying, reviewing outside mail, scanning and filing documents, screening
phone calls and visitors, updating Outlook contacts, maintaining executive files, arranging detailed travel plans, itineraries, and
agendas; and compiling documents for travel-related meetings
- Be reachable in case of emergencies (ie: schedule changes)
- Anticipates the executives’ needs and proactively brings together appropriate people and resources to support the executive
in addressing these issues
- Represents the executives by welcoming visitors, arranging company dinners and other corporate functions; answering
questions and meeting requests directed to the executive office
- Enhances executives’ and company’s reputation by accepting ownership for accomplishing new and different requests;
exploring opportunities to add value to job accomplishments
- Completes critical aspects of deliverables and special assignments by establishing objectives; determining priorities; managing
timeline; gaining cooperation of others; monitoring progress; problem solving; making adjustments to plans
- Manage logistics of Product off-site meeting and assists with any department meetings as needed
- Managing external contacts; proactively understanding who they are, who the primary contacts are and keeping track of
periodic communication needed for primary contacts
- Improves quality results by studying, evaluating, and re-designing processes; implementing changes.
- Effectively handle product related activities and communications with a high degree of professionalism, accuracy and
confidentiality
- Perform additional duties as assigned W**hat You Bring To The Team**: - At least 10+ years of executive administrative support experience
- Excellent verbal and superior writing and report presentation skills are essential
- Polished professional having experience (minimum 5 years) supporting high level executives
- High level of professionalism and demonstrated ability to handle confidential information is crucial
- Demonstrated success where personal results and accountability are evident
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Experience working for a global company
- Flexible and adaptable in ambiguous situations
- Strong sense of teamwork
- Can operate independently and remotely from a supervisor
- Advanced PC skills in Microsoft Office, including Word, PowerPoint and Excel
- Proficient with technology including mobile devices