Project Manager Engineer/Architect

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DEADLINE FOR APPLICATIONS

5 September 2026-23:59-GMT+01:00 Central European Time (Rome)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

- WFP is a 2020 Nobel Peace Prize Laureate.

- WFP offers a highly inclusive, diverse, and multicultural working environment.

- WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

- A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

- We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:
The WFP-managed United Nations Humanitarian Response Depot (UNHRD) in Brindisi, Italy developed a multi-year project proposal for the expansion and upgrade of its premises. This is based on four main pillars: expansion of the training centre and simulation area; establishment of an international conference centre; strengthening of logistics capacity; and upgrade of the Research & Development unit. UNHRD Brindisi is hosted on a free-of-charge basis by the Ministry of Defence of Italy (MODIT) at the Brindisi Military Airport and within premises of the San Vito Military Installation based, among others, on a Memorandum of Understanding (MoU) signed with the United Nations in 1994 and an Implementation Agreement (IA) signed in 2007.The improvement plan builds on a recent expansion of the hub’s premises. In late 2020, MODIT granted UNHRD Brindisi the free use of an additional eight hectares of land for training activities. This brings the footprint of the San Vito premises to 23 hectares. WFP plans to restore this area to expand the hub’s capacity for scenario-based simulations as well as accommodation facilities. Concurrently, the project aims to establish a state-of-the art international conference centre open to UN organizations, governments, NGOs and academia for seminars, workshops, and other activities. The configuration of the UNHRD Lab will also be upgraded. The facilities hosted within the Brindisi Military Airport will be completely renovated and the cold chain and temperature-controlled rooms there hosted will be increased. Overall, the plan shall aim to reduce the carbon footprint of the hub, including through the installation of green energy production infrastructure and by renewing the fleet with electric vehicles. With an MoU singed in June 2022 with WFP, the Italian Ministry of Foreign Affairs and International Cooperation (MAECI) has committed funds to launch the first phase of this plan. An engineering company has since started work on designing the areas identified as a priority and the overall masterplan of the entire hub. MAECI wishes to support the additional phase(s) of this plan and, based on milestones set in this above-mentioned MoU, a further agreement should be signed to this end. Therefore, UNHRD Brindisi is looking for a Project Manager with civil engineering and/or architect skills to carry out the project in coordination with WFP Management Services Division (MSD), in particular with Engineering (MSDE) and Infrastructure (MSDI) branches in Headquarter (HQ). This considering, the PM will be based in Rome, Italy in order to facilitate continuous coordination with other WFP teams and units especially during the planning and review of the project; availability to travel to the Brindisi hub, including on a short notice, is a requirement. Given UNHRD Brindisi’s specific hosting agreements with the MODIT, which also provide rules and regulations on authorizations processes,



the PM will be required to have experience in working in such context.

This role will be under the direct supervision of the Deputy Network Coordinator and Brindisi Hub Manager. The functions required of the selected candidate will include, among others, the following:
ACCOUNTABILITIES/RESPONSIBILITIES:
WFP operates to the highest levels of international construction standards while considering local constraints and methods of work. The PM shall be responsible for ensuring that the project is progressed to an acceptable standard and to the highest quality in accordance with the contracts between WFP and the selected construction/consultancy companies. The PM may act as the Employer focal point for the construction management and oversight of all activities related to the construction of the new facilities in the project locations assigned.

Duties & Responsibilities:
The following non-exhaustive list of functions will be considered as the competence of the Project Manager:
•Lead the planning and execution of the Brindisi Hub Expansion and Upgrade plan. This includes the supervision of all the component of the design and construction, and the works planning with different actors and stakeholders, acting as the focal point of the project between WFP-UNHRD and the other stakeholders.
•Provide expert advice and support on a range of engineering services, project management, and construction activities including the implementation of WFP policies, standards, norms, and practices.
•Provide effective coordination with other WFP teams and units: Maintenance Engineering, Space Management, WFP Environmental unit, WFP Engineering, WFP Security, etc.
•Read, implement, or adjust designs, drawings and construction contract documentation reflecting site specific constraints.
•Liaise with third party companies (contractors, suppliers, etc.), and supervise the relative works on site.
•Liaise with local Authorities to obtain necessary authorization for the implementation of the projects and to ensure co-ordination of activities throughout the project duration.
•Liaise with Stakeholders both internal and external to the organization, and other UN organizations which may be involved in the project (as Clients, partners, etc.).
•Maintain records including site correspondence, survey data, inspection records, test data, records of meetings, financial records, progress records, daily photos, etc.
•Provide guidance to contractors and consultants.
•Assess contractor’s proposals and methodologies.
•Review and evaluation of planned and in progress construction projects.
•Establishment and maintenance of project performance monitoring, evaluation and reporting up to project completion.
•Prepare reports, including technical appraisals, additional contract documentation, and any other relevant reports as may be required from time to time.
•Prepare and manage cash flow programmes, including processing invoices and following payments.

•Assist with interpretation of the contract documents. Explain and or reconcile any ambiguitiesand or discrepancies in the contract documents and apply the various provisions of thecontract documents.
•Prepare and review reports, minutes, and correspondence in relation to the project asrequested.
•Attend and organize on-site meetings or attend conference calls.
•Prepare tender specifications for construction works and services relative to the areas and projects of responsibility.
•Certify quality and quantity of all construction materials received relative to the projects of responsibility.
•Monitor contractor’s performance.
Monetary tasks
•Prepare certificates for interim and final payments to contractors.
•Provide recommendations to the Hub Manager of UNHRD Brindisi regarding certification of project payments and additional financial obligations that may be required to complete the project's on-site customization and installation.
•Prepare variations to address problems encountered on site or arising from the needs of WFP or others.
•Assist in the liquidation of Audits and Consultations (if any) related to the Project.
•Preparation of the final accounts.
Quality
•Assess contractor submissions.
•Establish and maintain project quality assurance procedures.
•Completion of all necessary measurements, and the control of quality for the implementation of the works.
•Assurance of the quality of the works during construction, continuously inspecting the materials and construction operations regarding workmanship and compliance with the specifications.




•Maintenance of permanent records of results of any possible tests made.
•Provision of notice to the contractors of any defects and deficiencies, and issue instructions for the removal and substitution of the improper works, where provided under the contract.

Health & Safety
•Ensure that the contractors abide by the internationally recognized standards of health and safety for the works, adjacent properties, all site personnel and the general public.
•Order to the contractor measures to improve Health and Safety on site during constructionworks.
•Notification to the Brindisi Hub Manager of any serious breaches to Health and Safety rules on the project.

OTHER SPECIFIC JOB REQUIREMENTS
Strong preference will be given to those who can demonstrate that they can operate in fast flowing environments with limited resources. The ideal candidate will be detail oriented, determined to get things done. The Project Manager must be extremely fast and efficient.

QUALIFICATIONS & EXPERIENCE REQUIRED:
Education: Advance University degree in Architecture or civil Engineering or related fields.
Experience: Minimum of 5 years of proven Architectural/Engineering experience in design and construction/rehabilitation of building projects and project management.
At least 5 years of professional experience gained through working in international environments is an asset
Solid experience in the construction sector of office and conference buildings is required
Proven experience with FIDIC Form of Contracts is required
Experience in Health and Safety and Quality Control is required
Experience working in the humanitarian sector is desirable.
Knowledge & Skills: Computer literate; Microsoft Project; Microsoft Office including (MS
Word and Excel); AutoCAD, Adobe Photoshop, and Illustrator.
Knowledge of construction contracts management processes.
Knowledge and ability to use engineering survey equipment.
Knowledge of UN system rules, policies and practices related to procurement is considered an asset.
Languages: Fluency (level C) in English and Italian language. Intermediate knowledge (level B)of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or Portuguese (a WFP working language).

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: (email hidden)

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

- All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.

- We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.

- If you experience technical issues while submitting your application, you may contact us at (email hidden). Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.

- At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.

- Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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