Document Controller
Pubblicato il 15-08-2026 - Expediting & Inspection Management in Milano
Main duties of the Document Controller (DC) are:
- Manages documents workflows of project documentation (for management, technical, site, vendors’, Third Parties, etc. documents)
- Manages and implements corporate system folders & various documentation software, easily adapting to Client’s requirements
- Assistance and training to project personnel (internal & external) on the corporate system folders & documentation software use.
- Accurately and safely archives the project documentation, both in soft and hard copy, if required
- Prepares final books (such as mechanical record books and / or installation, operation & maintenance manuals), if required
- Checks the project documentation quality and accuracy in accordance to internal and Clients standards
- Gives daily assistance to project personnel for any matter regarding project documentation and / or the document management system
- Project communications and information management, in order to ensure the correct sharing and workflow to all interested parties
- Collects and archives correspondence relevant to project document control & documents workflows transmit and inform all parties involved on the status of the documentation.
- Produces, implements and maintains project Document Control Procedures, if required
- Generates and updates progress reports to support management activities, if required
- Generates and updates delay reports to support management activities, if required
- Generates and updates project deliverables lists
- Prepares and maintains Clients documents lists, if required
- Manages and archives all project documentation and codification requests;
- Establishes, sets, checks and maintains the filing system within corporate folders and Clients’ Documents Management System, when required
- Distributes correctly the project documentation;
- Facilitates and manages final handover delivery to Clients’ (hard copies and electronic files), when required
- Manages documents workflows with Third Parties, when applicable
- Ensures collection of red-mark up from site to allow the preparation of as built documentation, when required
- Manages Document Handovers from / to Clients’ (hard copies and electronic files), when required
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