Flight Operations Coordinator
Pubblicato il 15-08-2026 - Scale Army Careers in Modena
Our client is a growing private aviation company committed to delivering safe, efficient, and exceptional flight operations. As the company continues expanding its operations, they are seeking a Flight Operations Coordinator to support the day-to-day execution of private aircraft operations by coordinating logistics, communicating with key stakeholders, and ensuring every flight operates smoothly within a fast-paced Part 135 environment.
Role Overview
The Flight Operations Coordinator will be responsible for coordinating daily flight logistics between pilots, passengers, Fixed Base Operators (FBOs), maintenance providers, brokers, hotels, ground transportation vendors, and internal teams. The Flight Operations Coordinator will support operational planning, vendor management, customer communication, documentation, and flight coordination while ensuring accurate, timely, and efficient execution of every flight.
This role is ideal for someone with private aviation experience who thrives in fast-paced operational environments and enjoys solving logistical challenges while delivering exceptional customer service.
Location
Fully Remote | 9:00 AM - 5:00 PM EST
Key Responsibilities
Flight Coordination & Operational Support
Coordinate daily flight logistics with pilots, passengers, brokers, FBOs, ground transportation providers, hotels, and maintenance vendors.
Communicate flight schedules, operational updates, and itinerary changes to all stakeholders.
Support the Operations team in managing day-of-flight logistics.
Monitor operational timelines and proactively identify scheduling conflicts or disruptions.
Vendor Management
Coordinate hotels, rental vehicles, fuel providers, catering, and other operational vendors.
Assist with maintaining preferred vendor relationships and pricing.
Verify pilot expense reports and supporting documentation for accuracy and compliance.
Monitor vendor performance and escalate service issues when necessary.
Customer & Broker Communication
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