Administrative Assistant
Pubblicato il 15-08-2026 - Avnet in Milano
What’s in it for you? Along with offering a competitive salary package, we also offer:
- A supportive team environment where everyone really is working toward the same goal.
- A strong open door policy within management.
- An environment where you will be given the tools and opportunities to further your career.
- Meal vouchers.
- LinkedIn Learning license.
What You Will Be Doing Collaborate with the Administrative Manager in the following activities:
- Manage the company car fleet of 140 vehicles, including lease contracts, invoice control, and related administration.
- Handle company mobile phone contracts (c. 200) and coordinate hardware orders.
- Maintain corporate office facilities, including setting up meeting rooms and ensuring smooth day-to-day operations.
- Support equipment maintenance activities, both preventive and corrective.
- Monitor utilities services (electricity, water, gas, telephony, etc.) at headquarters, responding promptly to emergencies or alarms.
- Procure stationery, furniture, furnishings, and all non-core company assets in line with Group policies.
- Coordinate contractual arrangements for assigned services and goods, managing relationships with suppliers.
- Validate supplier invoices and prepare KPI reports to ensure accurate financial control.
- Provide support for external tasks, such as visits to banks, car rental companies, or post offices.
- Act as backup for the Admin & Facility Manager during periods of absence.
- Assist with organisation and administration of events and meetings.
The Ideal Person
- Possesses a diploma or degree, with at least three years’ experience in a similar fleet and administrative role.
- Demonstrates knowledge of managing supply contracts, rental agreements, and leasing arrangements.
- Applies strong skills in Microsoft Office; experience with SAP is a plus.
- Communicates effectively in both English and Italian, verbally and in writing.
- Holds a valid B driving licence and is comfortable travelling for