Executive Assistant CEO Office - Milano - Ftc

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7frii8

**What you will do**:
As Executive Assistant in the CEO Office at Doctolib, you will play a key support role to the Italian CEO - who is also leading the International Expansion team and other global streams for the Group - and his first line. You will be working directly with the CEO Chief of Staff and collaborating with numerous teams (strategy, marketing, operations, legal, HR), getting exposure to the main strategic streams for the company. As Executive Assistant, you will: - Plan and manage the complex, ever-changing agendas of the CEO and the Italian VP to maximize their impact through effective time management, priority setting, and organizational support;
- Partner with the Leadership Team, acting as point of reference across teams, ensuring full alignment, follow-ups, and execution of agreed actions;
- Drive seamless organization of meetings (make sure agenda is set and preparatory material is collected on time), internal events (in collaboration with our office manager), and business trips, ensuring every detail is covered;
- Deliver excellent communication and hospitality by managing inquiries, welcoming visitors, and leading key projects;
- Perform quality control and pre-validation procedures, from administrative processes (expenses approval, signature checks) to ad-hoc material (communications, presentations and other documents);
- Support day-to-day Executive Office operations and handle ad-hoc tasks and projects. **Who you are**:
If you don't meet all the requirements below but believe this opportunity matches your expectations and experience,



we still encourage you to apply! You could be our next team mate if you have: - University degree in Economics, Social Sciences, Humanities;
- 2+ years work experience in roles involving hands-on coordination, organization, and cross-functional collaboration, ideally within international and fast-paced environments;
- Excellent organizational and time management skills, with the ability to set and adjust priorities effectively;
- Strong attention to detail and analytical mindset;
- Ability to work independently, proactively, and adapt to changing priorities;
- A high level of confidentiality, discretion and tact;
- Clear, confident, and professional communication skills, both written and verbal;
- Fluency in English and Italian; proficiency in French is a plus. **What we offer**: - 1 year fixed term contract, with high potential for conversion to a permanent role;
- Hybrid and flexible work model, with 3-4 days in-office (Milano Centrale/Repubblica area) and 1-2 day remote per week;
- Reimbursement of public transportation;
- Lunch tickets;
- Wellbeing program (free mental health and coaching offer with our partner moka.care);
- Sport Partnership with FitPrime. **Hiring process**: - First interview with the Talent Acquisition Partner;
- Hiring manager interview with the CEO Chief of Staff;
- Final interview onsite.
- At Doctolib, we believe in improving access to healthcare for everyone - regardless of where you come from, what you look like. This translates into our recruitment process: Doctolib is an equal opportunity employer. We don't just accept diversity at Doctolib, we respect and celebrate it!_

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7frii8