Office Assistant
Pubblicato il 15-08-2026 - Fao in Roma
Job Posting: 27/Feb/2026 Closure Date: 13/Mar/2026, 5:59:00 PM Organizational Unit: NSP Job Type: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed term: one year with possibility of extension Post Number: 2010957 CCOG Code: 2101 **IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device**
- Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located._
- **FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture**: - **Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply**: - **Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values**: - **FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination**: - FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations._ The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for _better production_, _better nutrition_, _a better environment,_ and _a better life_, leaving no one behind. **Organizational Setting** FAO's commitment to environmental sustainability is integral to our strategic objectives and operations.
The International Plant Protection Convention (IPPC) is an international agreement on plant health with 185 contracting parties, and 10 regional plant protection organizations, which aim to protect the world's cultivated and wild plants by preventing the introduction and spread of plant pests. The IPPC is governed by the Commission on Phytosanitary Measures (CPM). The IPPC Secretariat is hosted by FAO within the Plant Production and Protection Division (NSP) and supports the development and implementation of policies and activities of the CPM and carries out such other functions as may be assigned. One of the main functions of the Secretariat is to facilitate the implementation of the Convention as well as the development and implementation of International Standards for Phytosanitary Measures (ISPMs) to fulfil the IPPC's mandates. The IPPC Secretariat developed, maintains and implements the IPPC ePhyto Solution, a global electronic system that enables National Plant Protection Organizations (NPPOs) to issue, exchange and receive harmonized electronic phytosanitary certificates in a secure, standardized and interoperable manner, in line with International Standards for Phytosanitary Measures. The position is located in the Plant Production and Protection Division (NSP), at FAO Headquarters in Rome, Italy.
**Main Purpose** The Office Assistant performs a variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit. **Supervision Received/Exercised** The Office Assistant reports to the reports to the Programme Officer/Team Leader of the Implementation and Facilitation Unit. The incumbent operates independently, makes decisions on work priorities and exercises initiative in dealing with cases without precedents. Supervision received is focused on the quality of work output. He/she provides support to other office assistants.
He/she acts independently on routine matters and consults with his/her supervisor(s) on new and/or more complex issues and procedures. Supervision received provides for technical and procedural guidance and on-the-job learning. **Working Relationships** The Office Assistant interacts with a variety of colleagues from within the work unit. Interactions relate to the exchange of routine information and the provision of standard office support services. **Key Functions/Results**
- Type, format and draft routine correspondence; collate tables, reports, presentations, publications and other documentation.
- Enter, retrieve, structure and update selected information and data from various sources (e.g. Intra-/Internet, office files, etc.); present results in standard format.
- Set up and maintain office files and reference systems according to standard procedures, including an e-book for signatures.
- Initiate, view and track a variety of administrative transactions in the computerized financial, travel, human resources systems.
- Support the organization and administration of meetings, workshops and events (e.g. arranging for meeting rooms and other facilities).
- Assist with arrangin