Senior Office Administrator

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7g2nw8

Description
Job Summary:

Contract Administration of Field Service (FS) and Expert Service (ES) for EMEA.
Quote for IRIS Sales department in EU.Duties & Responsibilities:
- FS & ES: schedule service jobs; Invoicing FS and ES Jobs for EMEA; prepare training courses; perform pre-job discussion; coordinate health & safety plant requirements; update Job Tracking System, Service Database & Record Systems, coordinate rentals and instrument shipment, preparation of new service invoices (Oracle FS Dispatcher).
- IRIS Sales: Quote preparation for EU Sales Team; update contact data, issue opportunities and cases for quotes in salesforce in case of need.
- Contract Admin: preview purchase orders; get from customer missing documents & information (shipping data, etc.); coordinate vendor registration.
- Finance: Coordination and collection of FS job forecast and invoices; follow up on invoices for collection (Oracle Collections & Receivables)
- Customer service: provide manuals & marketing material to customers as required; coordinate document submission for bids and tenders.




- For Qualitrol Italia s.r.l.: legal e-mail management, Invoices, coordination with 5 Lex consultant.

Requirements:
Education:

Post-secondary education in administrative, business or engineering fieldExperience:

Required: 10+ year related working experience; working knowledge of MS Office; solid working knowledge of Oracle; knowledge of Health and Safety requirements, documentations and procedures for accessing Power Plants; Solid knowledge of procedures and documentations required by for supplier qualification according to Italian Regulation.
Preferred: Overview of Technical environment; knowledge of business field, customers and applications.

Communication:

Working language is English and Italian. Fluency in other European languages is preferred.
Skills:

Ability to prioritize tasks and meet deadlines, working independently with a good coordination with other company entities.

Working Conditions:

H

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7g2nw8