Executive Assistant: Administration and Office
Pubblicato il 17-08-2026 - Alixpartners in Milano
At AlixPartners we solve the most complex and critical challenges by moving quickly from analysis to action when it really matters; creating value that hasa lasting impact on companies, their people, and the communities they serve. By understanding, respecting, and honoring the needs of our employees, clients, and communities, AlixPartners actively promotes an inclusive environment. We strongly believe in the value that diversity brings to our experiences and are committed to the perpetual enhancements of initiatives, policies, and practices.
We hold ourselves accountable by providing the space for authenticity, growth, and equity for everyone. AlixPartners has embraced a hybrid work model to provide flexibility and support our employees’ work-life integration. Our hybrid model combines a mix of in-person (at client site or AlixPartners office) and remote working.
The role reports to the Milan Office Manager. The role requires strong organizational skills and high attention to detail as well as excellent command of the English language, both verbal and written. The individual must demonstrate exceptional interpersonal skills and be always approachable and enthusiastic yet professional.
A flexible approach is essential as well as the ability to anticipate the needs of PMDs coupled with confidence in delivering high standards of service at all times. Providing high standards of administrative support to AlixPartners Partners and Managing Directors; the role demands a veryhigh level of proactivity, self‑motivation, and attention to detail as well as the aptitude to work as part of a team. Excellent written and verbal Italian and English languages are essential,
bilingual Italian‑English and any other language skills are an advantage.
Complex diary management including organizing internal and external meetings and managing any logistics that may be required. Taking responsibility for all aspects of arranging travel and accommodation including coordinating visas, booking flights, hotel accommodation, car transfers and taxis, producing travel packs and itineraries, and justifying related expenses. Managing the inbox of PMDs (if required), dealing with correspondence such as prioritizing emails, drafting emails and letters, and preparing documents.
Drafting engagement letters and coordinating with Legal, Finance, and other involved stakeholders where required. Developing a good understanding of our firm to support business development activity including organizing internal meetings/lunches/client‑facing team building. Following up on PMDs engagements, ensuring focus progress checking compliance with internal and external processes.
Organizing internal events such as management away days, community conferences, team‑building activities, lunches, and staff events, as required. This may involve setting budgets, sourcing venues, negotiating rates, liaising with the chosen venue, and overseeing logistics for the event such as sending invitations, ensuring budgets vs expenditures are reconciled and processed,
compiling mailshots and marketing packs. Ability to identify/implement new processes if required.
Producing, designing, formatting, and collating documents in Word, Excel, and PowerPoint. This list is not prescriptive and could include a variety of tasks which will be dependent on the needs and requirements of specific consultants. What you’ll need Prior experience supporting senior executives, in a similar professional environment, is required.
Strong
Microsoft skills (advanced working knowledge of Word, Excel, and PowerPoint).
Fluent
Italian and English language skills. Highly proactive, self‑motivated, and can‑do approach with the ability to work on own initiative as well as within a team. Ability to learn new systems and processes quickly and the desire to pick up new skills.
High level of accuracy and attention to detail. Excellent interpersonal skills – confident at dealing with senior individuals within the business, approachable and with a good sense of humor. A flexible approach to adapt to changing business needs and workflow.
Willingness to work outside of normal business hours, and in particular as unique projects/needs arise. Ability to work full‑time in an office and remote environment. The salary range for this role takes into account a number of factors and is between EUR 42,000/year – EUR 45,000/year gross.
Premio opportunity linked to key performance indicators ranging from EUR 1,000/year – EUR 2,000/year gross. In addition, you may be eligible for a discretionary bonus. Employment terms and benefits are governed in accordance with the applicable National Collective Bargaining Agreement (CCNL). #