Office Assistant

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Job Posting: 03/Feb/2025 Closure Date: 24/Feb/2025, 4:59:00 PM Organizational Unit: NSP Job Type: Staff position Type of Requisition: General Service Grade Level: G-3 Primary Location: Italy-Rome Duration: Fixed-term: One year with possibility of extension Post Number: 2008693 CCOG Code: 2101 **IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device**
- Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located._
- **FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture**: - **Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply**: - **Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values**: - **FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination**: - FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations._ The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for _better production_, _better nutrition_, _a _better environment,_ and _a better life_, leaving no one behind. **Organizational Setting** The Food and Agriculture Organization of the United Nations (FAO)



contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind. FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations. The Plant Production and Protection Division (NSP) enables the transition to MORE efficient, inclusive, resilient and sustainable plant production and protection through optimization and minimization. This requires the integration and harmonization of all appropriate crop production policies and practices in order to increase production in a sustainable manner in order to eradicate hunger while preserving the natural resources and environment for future use. The post is located at FAO headquarters in Rome, Italy, in the Locusts and Transboundary Plant Pests and Diseases Team (NSPMD), one of the six teams in the Division. NSPMD provides advice, technical support and guidance to countries on the sustainable management and control of transboundary plant pests and diseases and locusts. **Main Purpose** The Office Assistant performs a variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.



**Supervision Received/Exercised** The Office Assistant reports to one or more professional staff and receives guidance from a higher graded Office Assistant. He/she acts independently in routine matters and consults with supervisor(s) on new and/or more complex issues and procedures. Supervision received provides for technical and procedural guidance and on-the-job learning. **Working Relationships** The Office Assistant interacts with a variety of colleagues from within the work unit. Interactions relate to the exchange of routine information and the provision of standard office support services. **Key Functions/Results**
- Type, format and draft routine correspondence; collate tables, reports, presentations, publications, and other documentation;
- Receive, screen and direct telephone calls and visitors; respond to routine internal and external enquiries and/or refer to appropriate contacts /units;
- Enter, retrieve, structure and update selected information and data from various sources (e.g. Intra-/Internet, office files, etc.); present results in standard format;
- Set up and maintain office files and reference systems according to standard procedures;
- Initiate, view and track a variety of administrative transactions in the computerized financial / travel / human resources systems;
- Support the organization and administration of meetings, workshops and events (e.g. arranging for meeting rooms and other facilities.
- Assist with arranging for travels: organize transport, logistics, accommodation, documents;
- Ensure availability of office supplies and appropriate maintenance of office equipment;
- Perform other duties as required. **Impact of Work** The Office Assistant participates as part of a team in the provision of administrative and of

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