Adminstrative Coordinator

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7gy24m

**Job Summary** We at Arsenale Bioyards seek a proactive and highly organised Administrative Coordinator to become the backbone of our Pordenone operations. This role is perfect for a self-starter who thrives on being the "go-to person" in a fast-paced, international environment. You will be responsible for two core pillars of our operations in this role. The first is Administrative & Documentation Support, where you will be responsible for organising and maintaining key corporate documents and assisting our teams with compliance-related administrative processes. The second is Office & Team Assistance, ensuring our office runs smoothly and our team is well-supported daily. Through these functions, you will be a vital link between our team, external partners, and Italian public authorities. **Administrative & Documentation Support**
- **Corporate Administration**: Support administrative activities in securing and maintaining all permits, licenses, and authorisations required to operate our biomanufacturing facility, ensuring full compliance with Italian regulations.
- **Document Management**: Prepare, review, and manage all key administrative and corporate documents for ongoing operations—including NDAs, transport documents, and insurance policies—ensuring they are accurate, filed correctly, and up-to-date.
- Overseeing and monitoring access rights and structure of Arsenale digital documentation across our tech stack. **Office Operations & Team Support**
- **Employee Administrative Support**: Provide essential administrative support directly to our employees such as, managing all travel arrangements (e.g.,



flights, accommodations, and car rentals), organising daily lunch on site, and expense management
- Supporting onsite interview logistics when needed.
- Handle day-to-day office management tasks, including maintaining supplies, managing mail, and ensuring the workspace is efficient and welcoming.
- Ad-hoc collaborate with the COO to support departmental operations and troubleshoot office-related issues in Pordenone. **Who You Are**
- **Proactive & Autonomous**: You don't wait to be told what to do. You see what needs to be done, take ownership, and become the trusted expert.
- **Detail-Oriented**: A self-confessed perfectionist with a keen eye for detail, especially when dealing with official documents.
- **A Great Communicator**: You have excellent interpersonal skills and enjoy working with a diverse, international team (we have 10+ nationalities!).
- **Agile & Resilient**: You are motivated by interesting challenges and thrive in a fast-paced, dynamic startup environment. **What You'll Bring**
- Fluency in both Italian and English (written and spoken) is essential.
- Hands-on corporate experience handling the administrative procedures and paperwork required for businesses operating in Italy.
- Exceptional organisational skills, with a proven ability to accurately manage multiple priorities and a high volume of documentation.
- Proficiency with modern office software OR a willingness to learn new tools (we use G-Suite, Notion, and Slack).
- An appetite to streamline and augment administrative processes with AI tools.

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7gy24m