Office & Executive Assistant

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7h8d4h

At Scalapay, we're shaping a **culture** with high standards, independent and critical thought, **innovation, ownership, and continuous learning**. We operate in a **fast-moving, tech-driven environment**, and we're looking for people who **thrive in change, think boldly, and take initiative.** If you're ready to** put your potential to the test** in a hiring process designed to spotlight exceptional talent, this is your chance to stand out and grow **with one of Europe's most ambitious fintech teams**.
- #MakeItHappen #PlayAsATeam #StayCurious #FocusOnCustomer._ We're looking for an experienced and self-driven **Office & Executive Assistant** to take the lead on all things workplace experience - from running a smooth, high-functioning office to partnering closely with the CEO's Executive Assistant and the People team on daily priorities. This isn't your average office manager role: it's a high-visibility position where you'll blend operational excellence with emotional intelligence, directly contributing to company culture and leadership effectiveness. You'll also own front desk activities and day-to-day services that make a real difference for our teams. **What you'll do**: - Ensure seamless daily operations and a welcoming, efficient office environment;
- Manage vendors, supplies, and service contracts to ensure smooth and efficient office operations;
- Oversee reception, guest welcome, and the handling of incoming and outgoing deliveries;
- Support the Executive Assistant to the CEO and, when needed, take over by managing the CEO's calendar, scheduling meetings, coordinating travel arrangements, and triaging priorities;
- Organize internal and external meetings for the Leadership Team;
- Co-lead company events,



offsites, and culture-building initiatives with the People & Culture team;
- Manage employee services and workplace partnerships (e.g., catering, etc.);
- Support office safety protocols and help ensure compliance through regular checks. **What we're looking for**: - 3+ years in office management or executive support in fast-paced, international environments;
- Fluent in English and Italian; strong written and verbal communication skills;
- Mastery of Google Workspace (Docs, Sheets, Slides, Calendar, Gmail);
- Exceptional organizational and time-management skills, with the ability to handle complex, multi-stakeholder tasks autonomously;
- Discretion and sound judgment in handling sensitive information;
- Strong cultural awareness and comfortable working with senior leadership and external stakeholders;
- Hands-on, service-minded, and always one step ahead. **Why this role matters**:
You'll be the operational backbone of our Milan office, a go-to person for both employees and executives. If you're resourceful, people-focused, and thrive on making things work better, we'd love to meet you! **Recruiting process**
- **Initial Chat**: A brief conversation with our Talent Acquisition team;
- **Case Study**: A practical task to assess your skills and problem-solving approach.
- **Final Chat with our CEO**: A closing conversation to align on vision and expectations. Want to learn more? Don't hesitate to explore our Careers website, our LinkedIn and Glassdoor pages. **_ Pro tip:_** send your CV in English
- We believe in the power of diversity: Scalapay is an Equal Opportunity Employer for any minority, disability, gender identity or sexual orientation._

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/7h8d4h