Receptionist (L. 68/99)
Pubblicato il 19-08-2026 - Intersystems in Milano
Applicants belonging to protected categories (Law 68/99) are encouraged to apply.
This position plays a key role in ensuring the smooth, efficient and professional day-to-day running of the office environment. Acting as the first point of contact for visitors and internal stakeholders, the role combines front desk responsibilities with broader administrative support, contributing to a well-organized, welcoming and functional workplace.
Key Responsibilities
- Serve as the first point of contact for visitors and callers, ensuring a professional and welcoming experience both in person and remotely
- Manage incoming calls efficiently, directing them appropriately or taking accurate messages and sharing them with relevant stakeholders
- Coordinate meeting logistics, including scheduling appointments, conference calls and video meetings across internal and external participants
- Support the overall office organization, ensuring common areas (reception, meeting rooms, kitchen, training spaces) are consistently well-maintained and presentable
- Oversee office supplies and vendor coordination,
including stationery, refreshments and other operational needs, ensuring adequate stock levels at all times
- Assist with office events, meetings and internal activities, including logistical support and coordination with external providers where needed
- Manage incoming and outgoing correspondence, including mail, couriers and shipments
- Provide general administrative support to teams across the organization as required
Qualifications & Skills
- Strong organizational skills with the ability to manage multiple priorities and meet deadlines
- Excellent communication skills, both verbal and written, with a professional and polished approach
- Confident interpersonal skills, with the ability to interact effectively with a variety of stakeholders
- Team-oriented mindset with a proactive and solution-focused attitude
- High level of reliability, ownership and attention to detail
- Comfor