Executive Legal Assistant
Pubblicato il 19-08-2026 - Attorney Assistant in Modena
About the Company
At Attorney Assistant, we’re a fast-growing provider of virtual staffing solutions, supporting law firms, executives, and businesses across the United States. We also operate Turn Key Ops, our sister company under the same leadership, which focuses on delivering high-quality virtual support across a broader range of industries.
Role Summary
We're looking for a highly organized, detail-driven Executive Assistant to support a fast-paced immigration law practice. This role manages email correspondence, lead tracking, ClickUp workflows, a weekly case review meeting, and client communication via text. You'll be working closely with clients navigating some of the most stressful moments of their lives — family members detained, active immigration enforcement concerns, and complex, fast-moving casework. This role requires equal parts operational precision and genuine empathy.
Key Responsibilities
Manage and triage email inbox — using excellent judgment to determine what needs immediate escalation versus what can be handled independently
Track and manage incoming leads
Maintain and update case/project tracking in ClickUp
Attend and help run the weekly case review meeting
Monitor and respond to client communications via text messaging app
Track fast-moving case deadlines, court filing dates, and other sensitive turnaround times with zero margin for error
Communicate with clients — many of whom have little to no formal education and are under significant emotional distress — with patience, clarity, and warmth
Support communication across a wide range of contacts, from judges and attorneys to clients in crisis
Build and maintain organized, color-coded systems (spreadsheets, documents, trackers) that make information easy to scan and act on quickly
Requirements
High-level attention to detail — nothing slips through the cracks
Belief that format improves function: strong instincts around color coding, clear organization, and concise summaries
Genuine empathy