Facilities Assistant - Fixed Term Contract
Pubblicato il 20-08-2026 - Jll in Milano
JLL supports the Whole You, personally and professionally.
POSITION GOALS
Delivery of services to operate and maintain the properties organized and tidy within the FM remit and which relate to this role’s responsibilities
Purchase Orders (PO) issuance
Develop an understanding of a sound working relationship with key representatives of the client and key suppliers/service providers to the site
Inform local client of the FM activities that are to take place at the Site, the progress and the result of the performed activities
DUTIES AND RESPONSIBILITIES
Operate to the Scope of Work defined in the SOW service documentations
Review and spot-check to ensure that suppliers/service providers are meeting the obligations
Ensure that the site is well maintained and correctly furnished/stocked to operate to maximum efficiency
Ensure that detailed floor inspections are routinely conducted and reported on timely manner
Ensure that the Work Order system (Corrigo) is maintained and addressed efficiently and in a timely manner for rectification of any defective items/services (together with Reception and the backup FM)
Ensure PPM/Statutory work and relating equipment is properly scheduled, maintained, and reported
Understand and follow the Merck and JLL EH&S; (Environmental, Health & Safety) standards and report any abnormal findings (Good catches/Near misses)
Be in the Reception and assist with operational needs - eg arrange with backup needs for vacation or sick leave.
Assist as a key team member in responses to emergency situations
Ensure mail services are properly managed and delivered and plan for backup needs during vacation or sick leave
Perform daily site tours to ensure all is in order; if coffee machine should be refilled, that consumables are refilled at the bathrooms, cleaning level quality etc.
Support on ad-hoc FM needs, like be the spoc for maintenance PPM and corrective works
**EMPLOYEE SPECIFICATIONS**:
KEY COMPETENCIESSound interpersonal skills to manage diverse range of service providers and Client representatives
Ability to structure and lead your own work
Sound written and oral communication skills
Demonstrated ability to manage multiple operational matters on a daily basis
Capacity to deal with problems
Sound computer skills in Microsoft Office
COMMUNICATIONFluent Italian and English
Fixed term contract
LI-FT1
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.