People Admin Specialist - Fixed Term
Pubblicato il 21-08-2026 - PRIMa in Milano
Are you looking for a new challenge? Fancy helping us shape the future of motor insurance? Prima could be the place for you. Since 2015, we’ve been using our love of data and tech to rethink motor insurance and bring drivers a great experience at a great price. Our story began in Italy, where we’ve quickly become the number one online motor insurance provider. In fact, we’re trusted by over 4 million drivers. And now we’re expanding to help millions more drivers in the UK and Spain. To help fuel that growth, we need a People Admin Specialist to join our People team. This team is the team behind the teams. They attract top talent, help individuals grow and foster a unique culture, where people can be themselves and thrive. As part of this team, you’ll be helping to make Prima the best place to work - for everyone. **Excited to make an impact? Here are the details** **What you’ll do**: - Support for the People Delivery Admin team in the monthly payroll monitoring process ensuring accuracy and compliance in payroll processing. This includes verifying attendance records, tracking any payroll-related variables (such as salary increases, bonuses, overtime, or deductions), and ensuring that all data aligns with current labor laws and company policies to prevent discrepancies, minimize errors, and ensure timely salary payments.
- Employee lifecycle management (hiring, extensions, conversions, terminations). In particular for example support for the weekly hiring process to ensure a smooth onboarding experience for new joiners. This involves managing mandatory communications (COB),
drafting and managing employment-related documentation such as commitment letters and contracts, as well as creating employee profiles in the internal HR management system (Personio and Zucchetti).
- Offer continuous support to employees on labor law-related topics giving guidance on various payroll and administrative matters related to their employment. Providing ongoing support includes addressing queries about tax deductions, contract terms, severance pay (TFR), pension fund options, and company policies.
- Preparation of regular reporting related to monthly administrative flows for monitoring efficiency and compliance. This includes compiling and analyzing data related to payroll, employee records, and HR activities, helping management make informed decisions based on accurate and up-to-date information.
- Implementation and management of projects related to employee benefits, welfare, and corporate partnerships, collaborating with cross-functional teams to ensure an integrated and strategic approach to internal initiatives.
- Continuous updating on labour and personnel administration regulations to ensure full compliance with internal procedures.
**What we’re looking for**: - Bachelor's or Master's degree in labor or economic law.
- Excellent knowledge of the Microsoft Office package, especially Excel.
- Advanced knowledge of Zucchetti.
- Minimum 3 years of prior experience in People Administration in a company with CCNL Commercio.
- Precision and confidentiality in performing tasks.
- Proactivity, dynamism, and determination.
- Excellent communication and interpersonal skills.
- Strict adherence to deadlines.
- Proficiency in both written and spoken English. **Nice-to-Have**: - Background in Tech/Startup/Scaleup companies.
- Familiarity with data analysis.
- Results-oriented mindset.
- Mental flexibility and resilience.
- Familiarity with Personio. **Why you’ll love it here** We want to make Prima a happy and empowering place to work. So if you decide to join us, you can expect plenty of perks.. **Work Your Way**: Enjoy hybrid working, with a mix of home and office days. Plus, for up to 30 days per year, work from anywhere. uD83CuDFC1** Grow with us**: We may move fast at Prima, but we move together. Get access to learning resources, mentorship and a growth plan tailored to you. uD83CuDF08 **Thrive and perform**: Your best work begins when you feel your best. Enjoy private healthcare, gym discounts, wellbeing programs and mental health support. At Prima, we celebrate uniqueness. If you don’t meet every requirement but are passionate about this role, we still want to hear from you. Innovation thrives on diverse perspectives.