Administrative Specialist
Pubblicato il 23-08-2026 - GWM Italia in Milano
About the Role
The role involves managing daily operations and compliance within the office, ensuring adherence to local laws and regulations while supporting business development and maintaining the company’s brand image.
Responsibilities
- Office Compliance & Daily operations
- Responsible for daily operation support, implement local admin compliance management system in accordance with Italian local laws and regulations.
- Manage the whole process of office supplies to control operational costs reasonably.
- Conduct daily inspection, maintenance and repair applications to ensure a tidy working environment and normal operation of equipment.
- Organize and file admin documents and compliance ledgers, standardize local admin workflows, and ensure all operational work complies with local regulations.
- Strictly implement corporate HSE management system and local Italian standards for safety, occupational health and environmental management.
- Conduct regular safety inspection, hazard investigation,
rectification tracking and closed-loop management for office areas to prevent potential safety risks.
- Admin & Business Reception
- Responsible for business reception, itinerary coordination and on-site arrangement for visitors.
- Provide comprehensive admin logistics support for business development and maintain the company’s external brand image.
- Business Travel Management
- Manage the whole business travel process, including travel application review, unified booking of flights, hotels and transportation.
- Implement corporate travel policies and local compliance requirements, standardize travel behaviors, strictly control travel costs.
- Company Vehicle Management
- Responsible for unified management of official vehicles, establish vehicle management ledgers, and coordinate vehicle scheduling, daily usage registration and driving record statistics.
- Follow up or assist the whole process of registration, insurance application and renewal, maintenance, inspection, re